MVHAHCS Ground Ambulance IDIQ RFQ Combined Pre-Solicitation Notice and Solicitation Notice

The Minneapolis VA Health Care System has issued a combined pre-solicitation and solicitation notice (Solicitation #: 36C26326Q0088) for indefinite delivery, indefinite quantity (IDIQ) ground ambulance services, covering non-emergency and emergency transports. The services include Basic Life Support (BLS), Advanced Life Support (ALS), Critical Care Transport (CCT), stretcher or gurney transports, and associated waiting times, available 24/7 across multiple VA facilities in Minnesota and neighboring states. The contract has a base period from April 1, 2026, to March 31, 2027, with four one-year option periods extending through March 31, 2031. The procurement is unrestricted but encourages small business participation under NAICS code 621910. The estimated contract value ranges up to approximately $7.6 million, though pricing details are to be submitted by offerors. The award will be made on a best-value trade-off basis considering technical capability, past performance, and price, with compliance to specific quality assurance standards, including a 97% timeliness rate for pickups and incident reporting. This contract requires rigorous adherence to VA-specific personnel, security, health, safety, and privacy standards. Personnel must undergo fingerprinting and favorable security background investigations, with annual reinvestigations. Compliance with tuberculosis control, OSHA bloodborne pathogens standards, and HIPAA privacy and data security rules is mandatory, including safeguarding protected health information and potential execution of Business Associate Agreements. Insurance coverage requirements include workers’ compensation and medical liability insurance. Ambulance equipment and operations must meet all federal, state, and local regulations. Invoicing is electronic via the VA’s designated EIPP system. Contractors must submit offers in two volumes—pricing and technical/past performance—via email by the June 3, 2026 deadline (updated from earlier dates), following detailed instructions and using the latest solicitation version posted on SAM.gov. The place of performance encompasses numerous VA medical centers and clinics located primarily in Minnesota and parts of Wisconsin, Iowa, South Dakota, North Dakota, and Nebraska, supporting comprehensive healthcare transportation needs within the VA system.