New Annual ITOPs UPs Preventive Maintenance Base Plus Two

This contract establishes an annual preventive maintenance service agreement for two Symmetra PX 100KVA/100KW UPS systems, identified by serial numbers QD2031140403 and QD2031140405, each equipped with 36 batteries, located at the VA Southern Oregon Rehabilitation Center & Clinics in White City, Oregon. The work involves comprehensive preventive maintenance tasks including battery inspection, electrical and mechanical system checks, firmware verification, environmental assessments, and compliance with OEM specifications from Eaton/APC as well as industry standards such as NFPA 99, NFPA 110, and NFPA 70E. All maintenance activities must be documented using standardized checklists with technician initials, timestamps, measured values, narrative summaries, meter readings, calibration records, and photographic evidence, submitted in PDF format according to prescribed naming conventions. Performance is required on-site at the ITOPS Data Rooms, with acceptance conducted both physically at the location and administratively by the Contracting Officer’s Representative at the VA’s office in Vancouver, Washington. The contract is structured as a base year from June 1, 2026, to May 31, 2027, with two optional one-year extension periods through May 31, 2029, allowing for potential total contract duration of three years. While unit prices and total contract value are not specified, the contract includes two distinct options for extending service term and one option for extending service duration up to six months. The solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, with subcontracting limitations requiring at least 75% of the work to be performed by the SDVOSB contractor and no more than 85% to be subcontracted to non-SDVOSBs. The contractor must employ only OEM-certified or equivalently qualified personnel with current NFPA 70E training, adhere to strict on-site access protocols including visitor badges and escorts, and comply with VA confidentiality rules and infection control measures. A detailed Method of Procedure and Job Hazard Analysis must be submitted ten business days prior to work commencement, and all activities must avoid disruption to critical IT operations. Electronic invoicing is mandatory through the Tungsten Network portal, and payments will be processed via electronic funds transfer. The contract incorporates several FAR clauses including terms for commercial services, options to extend, and specific VA clauses addressing set-aside notifications and subcontracting limitations. Deviations