NIH Common Fund OSC Share Point Support Bridge Contract

1.0 DESCRIPTION:

The Department of Health and Human Services (HHS), National Institutes of Health (NIH), Office of the Director (OD), Division of Program Coordination, Planning, and Strategic Initiatives (DPCPS), Office of Strategic Coordination (OSC), intends to procure IT services for 6 months, on a sole source basis to maintain and enhance the Common Fund OSC Share Point site and its sub-sites, the Strategic Initiatives Database budget site and the Common Fund Budget Tracking Database (CFBTD) from LCG Systems, LLC, at 6000 Executive Blvd, Suite 410, Rockville, Maryland, 20852.

OSC oversees the NIH Common Fund, which supports research in areas of emerging scientific opportunities, rising public health challenges, and knowledge gaps that deserve special emphasis that would benefit from strategic coordination and planning across the NIH Institutes and Centers (ICs). Members of Working Groups (WGs) administering Common Fund programs are located throughout the 27 ICs. Providing a web-based, collaborative workspace for WGs to access Common Fund guidance and programmatic information and a database for budget information is essential for program implementation.

This acquisition is for a six-month bridge contract to ensure continuity of critical services to support ongoing Common Fund operations and Office of the Director mission requirements, while a competitive procurement is prepared.

The services include but are not limited to:

• Data Warehousing and Data Mining
• Web Development and Support
• Business Intelligence
• Records/ Document Management
• Communications Management
• Accessibility Services (508 and 504 compliance)
• Requirements Analysis, Design, Coding, and Testing
• Production Deployment
• Administrative and General Decision Support Software

The publicizing of this notice is in accordance with Revolutionary Federal Acquisition Regulation (RFO) 5.101(a). This will be done as a  modification under the current contract HHSN316201200155W/75N98021F00004, based on the Contracting Officer’s determination that only one source is available to meet the Government’s requirements due to the urgent need for operational continuity and the technical risks associated with transitioning to a provider within the required timeframe. The applicable North American Industry Classification System (NAICS) code is 541512 – Computer Systems Design Services, and the associated small business size standard is $34 million.

2.0 UNIQUE QUALIFICATIONS OF THE CONTRACTOR

LCG Systems, LLC is the incumbent contractor supporting NIH OSC under Contract No. HHSN316201200155W/75N98021F00004, which expires August 30, 2026.

Due to the significant delays caused by staffing reductions and process changes, the full and open competition of the recompeted contract will not be in place before the contract ends. LCG Systems is uniquely qualified  for this work, because they are the incumbent contractor who currently develops and manages the Common Fund’s SharePoint.  As the incumbent contractor, LCG Systems has developed an operational and technical understanding of the Common Fund's SharePoint environment that cannot be replicated by an alternative provider within the required timeframe. LCG has deep familiarity with the Common Fund's SharePoint architecture, including custom configurations, site collections, workflows, integrations, and interdependencies that are not fully documented and cannot be transferred through written artifacts alone in the timeframe needed.

Replacing this workforce, even temporarily, within the short timeframe, would require a new contractor to:

• Recruit and hire personnel with equivalent technical qualifications and domain expertise in federal SharePoint environments;
• Initiate and complete background investigations and IT security clearance processes, which typically requires several months;
• Complete system access provisioning and re-badging for all personnel prior to assuming any operational responsibilities;

Transitioning to a new contractor could present significant risks, including:

• An estimated timeframe of 3-4 months to achieve full operational capability, encompassing knowledge transfer, system orientation, access provisioning, and parallel operations, a timeline that is incompatible with the bridge period;
• A gap or degradation in SharePoint support during the transition window could disrupt internal agency communications, collaboration tools, and content management functions that NIH Common Fund staff rely on daily;
• Potentially two transition periods, due to the recompete, introduces an elevated risk of misconfiguration, unauthorized access, or data handling errors, particularly in environments with active development work and custom integrations;
• Time-sensitive deliverables, regulatory deadlines, and program milestones currently in progress could be delayed or jeopardized if continuity of the development and management team is broken, until the contract recompete is awarded.

For the reasons detailed above, LCG Systems, is uniquely qualified to serve as the bridge contractor for Common Fund SharePoint development and management services during the re-compete period. The cost, time, and operational risk associated with transitioning to an alternative provider within the available timeframe would be disproportionate to the duration and value of the extension, and would not serve the best interests of the Government.

3.0 RESPONSE INSTRUCTIONS

This notice is not a request for competitive quotations. However, all responsible sources may submit a capability statement, which will be considered by the agency. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow the Office of Mission Acquisition Solutions (OMAS) to determine in the party can fulfill the requirement. All responses must be sent via email to Whitney Monkam, Contracting Officer at whitney.monkam@hhs.gov by no later than 9:00AM EDT on June 09, 2026. A determination by the Government not to modify the current award is based upon responses to this notice is solely within the discretion of the Government. To receive an award, contractors must be registered and have valid certification through SAM.gov. Reference HHS-OMAS-2026-04 on all correspondence.