Preventive Maintenance Services for the Chiller Plant Building Management System (BMS), U.S. Embassy Singapore
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Singapore is seeking a contractor to provide preventive maintenance services for the Chiller Plant Building Management System (BMS) under Solicitation Number 19SN1026R0010, with a firm-fixed-price contract structure. Performance is required entirely in Singapore, and offerors must be fully responsible for complying with all local legal, regulatory, tax, immigration, and business registration obligations under Singapore law, including Goods and Services Tax (GST) requirements for invoicing. The contract involves twelve scheduled preventive maintenance site visits annually, spread evenly over a 365-day period, with no combining of visits permitted. The base period is one year, with four optional one-year extensions, for a maximum potential duration of five years. Services include preventive maintenance, troubleshooting, adjustments, alarm configuration, and up to 20 hours of remote support per year, requiring manufacturer-certified technicians who are fluent in English and equipped with all necessary labor, tools, software, and diagnostic equipment. All work must adhere to the Maintenance Plan in Exhibit A and the BAS Operation & Maintenance Manual in Appendix E, while also ensuring UPS battery rotation during visits. Proposals must be submitted electronically no later than August 11, 2026, at 1630 hours Singapore time to SGProcurementRFQ@state.gov in Word, Excel, or PDF format, with each email under 30 MB. Required submission components include the completed SF-33, Section B pricing, Section K Representations and Certifications, proof of active SAM registration with UEI, and additional documentation per Section L. Offerors must also include Defense Base Act (DBA) insurance costs and submit resumes for the on-site supervisor, journeyman-level technicians, and any other key personnel. The award will be made on a lowest-priced, technically acceptable basis without discussion, unless negotiations become necessary. The Contracting Officer’s Representative, the Facility Maintenance Supervisor, will monitor performance against Exhibit A and the Quality Assurance Surveillance Plan, require monthly reports due by the 5th of each month, and review invoices that include signed work orders and GST compliance details. Payment is due within 30 days of invoice receipt, contingent on correct documentation and adherence to all contractual obligations. A pre-proposal conference was held on July 17, 2026, and a post-award conference is planned within ten days of contract award at 27 Napier Road, Singapore. The NAICS code is 56121
General Info
Agency
NAICS
Place of Performance
Singapore, SG-01, 258508, SGPSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
UPDATE – AMENDMENT 0001 – JULY 29, 2026
Amendment 0001 to Solicitation 19SN1026R0010 is hereby issued.
The purpose of this amendment is to replace Exhibit A, Maintenance Plan for the Building Automation System, in its entirety. The revised Exhibit A adds an annual requirement to calibrate the identified sensors and devices.
The proposal due date remains unchanged: August 11, 2026, at 1630 hours Singapore local time. Offerors must acknowledge receipt of Amendment 0001 in accordance with the instructions in the amendment.
All other terms and conditions of the solicitation remain unchanged.
Offerors shall review the attached Amendment 0001 and revised Exhibit A in their entirety.
ORIGINAL SOLICITATION DESCRIPTION
Enclosed is a Request for Proposals (RFP) for the provision of preventive maintenance services for the Chiller Plant Building Management System (BMS) at the U.S. Embassy Singapore. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
Offerors are advised that performance of this contract will occur in Singapore and may create business-registration, licensing, tax, Goods and Services Tax, employment, immigration, and other legal or regulatory obligations under Singapore law. Each offeror is solely responsible for obtaining appropriate independent legal, tax, accounting, and other professional advice necessary to determine its ability to perform the contract lawfully and comply with all applicable requirements. The U.S. Government will not provide legal or tax advice, sponsor an offeror’s establishment in Singapore, or reimburse costs arising from an offeror’s failure to identify or comply with such requirements. Offerors that have not determined that they can legally perform the required services in Singapore should not submit a proposal.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/ based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if necessary.
The Embassy intends to conduct a pre-proposal conference at the U.S. Embassy Singapore. The conference will be held on July 17, 2026, at 1500 hours (local time) at the U.S. Embassy Singapore . Prospective offerors should contact Choon Peng Ong at ongcp@state.gov or +65-6476 9087 by July 15, 2026 for additional information or to arrange entry to the building.
Proposals are due by August 11, 2026, at 1630 hours (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to SGProcurementRFQ@state.gov. It is important to ensure your submission complies with the file size and format requirements. Files must be submitted in Microsoft Word (doc or docx), Microsoft Excel (xls or xlsx) or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed 30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to the submittal of their proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may result in the determination that the offeror is non-responsible and no further consideration will be given to the proposal. Therefore, offerors are strongly encouraged to register immediately if they are interested in submitting a response to this requirement.
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