Number 10 Window Security Envelopes

The North Carolina Department of Adult Correction is soliciting bids for 4,000,000 cases of customized Number 10 Window Security Envelopes with a blue-tint interior, intended for use by a state agency through Correction Enterprises. Each case contains 2,500 envelopes, packaged in boxes of 500, and must be shipped shrink-wrapped on 40" x 48" pallets not exceeding 56 inches in total height, with strict labeling requirements including manufacturer lot numbers and specific product codes. The envelopes must be constructed from 24# white wove paper with a diagonal seam, feature a single window per USPS specifications that is tightly welded and non-glossy, and function reliably on Pitney Bowes FPS SD 9 inserters. Delivery must be completed within 30 calendar days after purchase order receipt under FOB Destination terms to any location within North Carolina, and all items must be fully assembled and ready for use with all shipping, handling, and administrative costs included in the bid price. The award will be made based on the lowest responsive bid that meets all technical and regulatory requirements, with pass/fail gates for completeness, content, and vendor responsibility. Vendors must submit bids exclusively through the Ariba Sourcing Tool, and late submissions will be automatically disqualified. Vendors are required to complete multiple mandatory attachments, including a certification of financial condition, proof of North Carolina HUB status if applicable, sustainability efforts documentation, and an alcohol/drug-free workplace policy. They must also register with the NC Secretary of State within 10 business days of award and certify they are not debarred or subject to legal proceedings that could impair performance. All invoices must be submitted as single invoices per order and include specific data elements such as vendor and manufacturer part numbers, order dates, buyer’s order number, contract number, and customer account number; payment is contingent upon inspection and formal acceptance by the receiving agency, with overages becoming state property at no cost. Amendments to the contract require written agreement between the vendor and the State through the designated Contract Administrator, Margaret Serapin, while all claims must be submitted in writing to Contract Manager Phillip Sykes. The entire procurement operates under North Carolina’s General Terms and Conditions, which govern dispute resolution, insurance, confidentiality during evaluation, and contract modifications, and is subject to state statutes requiring disclosure of any work performed outside the United States.