NYS ORDA Sports Presentation RFQ

The New York State Olympic Regional Development Authority (ORDA) has issued a Request for Qualifications (RFQ) to establish a pre-qualified vendor pool for providing sports presentation services for multiple winter sports events, including cross-country skiing, ski jumping, Nordic combined, and biathlon. The intent is to identify vendors who meet ORDA’s minimum operational, technical, and performance standards, enabling them to compete in future project-specific solicitations throughout the calendar year. This RFQ sets the foundation for a Master Agreement valid for one year, with an option to renew, under which vendors will be selected via subsequent competitive processes such as mini-bids or quotes based on factors including cost, availability, technical capabilities, prior performance, and event-specific requirements. The goal is to secure reliable partners capable of delivering high-quality sports presentation support across various venues in Essex, Ulster, and Warren counties within New York. Vendors interested in participation must submit a comprehensive package that includes a detailed submission form, pricing sheets, proof of insurance, and information on key personnel by the deadline of November 26, 2025. Submissions can be made electronically or physically to designated contacts within ORDA. The evaluation process emphasizes a best value approach, considering multiple qualitative factors alongside cost, although no explicit weighting or scoring rubric is disclosed. Contractual relationships will be governed by the incorporated Master Agreement template and standard New York State procurement terms, including insurance and indemnification obligations. Vendors must maintain adherence to the standard of care typical of similar sports presentation services. The RFQ lacks set-aside designations or participation goals related to service-disabled veteran-owned businesses or minority/women-owned business enterprise targets. The contract structure resembles an Indefinite Delivery, Indefinite Quantity (IDIQ) format, allowing flexibility in awarding task-specific engagements throughout the contract term. Key administrative elements include invoicing procedures directed to ORDA’s Lake Placid office and the absence of detailed packaging, inspection, or federal clause requirements typically found in FAR-governed contracts, reflecting the local and service-oriented nature of the procurement.