Occupational/Physical Therapy Services For Student & Social Services

GENERAL TERMS & CONDITIONS  
GENERAL INFORMATION:
INTENTION: It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to provide OCCUPATIONAL/PHYSICAL THERAPY SERVICES FOR STUDENT & SOCIAL SERVICES.
CONTRACT SERVICE PERIOD:  This is a term contact beginning September 1, 2025 or soon thereafter and ending August 31, 2026.
RENEWAL CLAUSE:  This contract may be renewed for an additional two (2) year TERM CONTRACT PERIOD, renewed annually, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except for the growth of the district.
SB9 COMPLIANCE:  All vendors who are awarded will be required to get fingerprinted according to the SB9 Compliance law that passed.  If your company has already been fingerprinted for another school district, please submit proof along with proposal and the Purchasing Department will get you the other required paperwork as soon as an award has been made.  If you have not been fingerprinted, upon award, please visit the Purchasing Department and you will be given the necessary documents in order for you to be in compliance.  Vendors who refuse to get fingerprinted will not be allowed to step onto school district property.
METHOD OF PAYMENT:  The CONTRACTOR will provide a complete itemized record of services rendered when billing the District.  Charges will be in accordance with the fee schedule after negotiations.  Other charges will be mutually agreed upon from time to time.  The Edinburg CISD expects to pay for these services through a purchase order made by the Student & Social Services Department.
EVALUATION & RANKING CRITERIA:  The evaluation and ranking criteria has been approved by the Edinburg Board of Trustees and outlined below.
20% - Years of Experience
20% - Past Performance
20% - Record for completing evaluations
20% - Reputation with school districts of similar size
20% - Meeting the overall needs of the Edinburg CISD
SELECTION PROCESS
Edinburg CISD expects to select an Occupational and Physical Therapy Service on the basis of demonstrated competence and qualifications to perform the requested services for a fair and reasonable price using a Two-Step Process.  The Board of Trustees reserves the right to reject any and/or all qualifications, to award contracts for individual products or services as may appear advantageous and to negotiate separately in any manner necessary to serve the best interest of the District.
The school District will select the offer(s) that offer the best value to the school District based upon the ranking evaluation performed pursuant to the selection criteria published in the RFQ.  The school District will evaluate and rank all firms returning the RFQ.
The Board of Trustees or designee will them proceed to negotiate a contract with the highest ranking firm.  If the negotiations are unsuccessful, the District will notify said offer that negotiations have been terminated and will proceed to negotiate with the next highest qualified firm.  The Board of Trustees or designee will continue this process until a contract has been reached.  No Occupational and Physical Therapy Service will be finally selected until a contract between the Occupational and Physical Therapy Service and the District is signed.
EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.
  PAYMENT INFORMATION: Payments will be made on the District's regular payment schedule.   DELIVERY INFORMATION: The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable. The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   ADDENDUMS: Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal. It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually. ECISD website is www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The current month calendar will be the first calendar you see. To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF. If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out. Any questions, please contact the Purchasing office and we will assist you.   ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS:
David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools