37539 October 22, 2026 Request For Proposals for CONSTRUCTION OF ABOVEGROUD STORAGE TANK The Montezuma County Hospital District (MCHD) is the Owner of the Southwest Memorial Hospital located in Cortez, Colorado. Southwest Memorial Hospital (Hospital) is operated by Southwest Health System, Inc. (SHS) under a Lease Agreement with MCHD. MCHD is requesting proposals for the installation of a new 8,000-gallon Aboveground Storage Tank (AST) fuel-oil storage system (with secondary containment to accommodate the full capacity of the AST, leak detection, and tank level monitoring). The project description, scope of services, and proposal requirements are as follows: Project Description • AST to be delivered and installed on the West side of Southwest Health System facility, located at 1311 N. Mildred, Cortez, CO 81321. Perform site survey to verify installation location, access, clearances, and existing utilities. Obtain required permits, inspections, and approvals. Coordinate all activities with Plant Operations to minimize disruptions. Develop a project schedule. The AST will be set onto an engineered foundation, suitable for the weight of the AST, and 8,000 gallons of fuel oil. Fuel piping to be connected from the AST to the existing pipes feeding the Steam Boilers. Electrical and controls connected to the tanks as needed. Safety equipment, testing, commissioning, and training for SHS staff. The full project design can be requested via e-mail to
•••••@•••••.•••Sign up to see this detail. The entire project will be completed with proper coordination and communication with SHS. The project shall be completed in a manner that minimizes interference with and interruptions of daily hospital functions. Site walk throughs are available and encouraged for all interested contractors. MCHD anticipates that $150,000.00 grant funding will be available to MCHD for this project. Bonds/Insurance The Contractor shall be properly bonded and carry sufficient liability insurance which includes coverage for all aspects of Contractor’s scope and shall require any needed sub-contractors to be sufficiently bonded. MCHD and SHS shall be additional insured parties. The Contractor shall submit a current Certificate of Insurance evidencing the Contractor’s coverage levels with the proposal. Insurance coverages below are the minimum expected for Contractor qualification; Proof of insurance will be requested for each RFP. Worker’s Compensation: As required by the project location. Employer’s Liability:$1M for each category, $1M policy limit. General Liability:$1M per occurrence and $2M aggregate. Auto Liability:$1M combined single limit. Professional Liability:$1M per claim. Umbrella Coverage:$2M each occurrence and aggregate. Scope of Services In general terms, the scope of services to be provided by the Contractor includes, but are not limited to the following: - Upon being retained by MCHD, the Contractor shall work with the Capital Infrastructure Committee (members of MCHD Board and SHS agents) to coordinate the most efficient timeline and dates to reduce interference of daily hospital functions, finalize construction timeline, and identify partners/sub-contractors to conduct the Fuel-Oil System Installation. - During the Project, the Contractor shall ensure installation of the fuel oil system is completed in a prudent manner which ensures the long-term performance of the fuel oil system and to maximize enforcement of all relevant warranties. The Contractor will coordinate with SHS staff to develop a harmonious relationship between the daily hospital functions and the installation of the fuel oil system. - The Contractor shall attend MCHD Board meetings (in person or virtual) as requested and keep the Board apprised of project status. MCHD Board meetings are generally held on a monthly basis on the third Wednesday of the month at 6:00pm MST. - The Contractor shall manage the project in a manner to achieve a timely completion. - The Contractor shall scrutinize all project payment requests of the sub-contractors to ensure the project is being completed according to the project budget. MCHD and SHS agents will also scrutinize all pay requests of the Contractor and subcontractors. - The Contractor shall assist an appointed MCHD agent in cost reporting to comply with all third-party funding and reimbursements associated with the project. Proposal Requirements Please provide the following: • Company description including history. • Organizational chart and resumes for proposed team members. Previous experience working in operating hospital facilities is critical. Proposals must include the resumes of all team members expected to work on behalf of Contractor in a project management capacity in the installation of the fuel oil system. • A description of the attributes, processes and experience that differentiates you from other firms. • Listing of arbitration and litigation your firm has been involved in over the past five years. • Certificate of Insurance declaration page. • Must provide a sample contract the Contractor would desire to utilize in memorializing the relationship with MCHD. • A detail of the warranty Contractor will provide MCHD specific to the workmanship Contractor provides in the install the fuel oil system • Contractor’s financial bid to complete the project. Preliminary Schedule The District would like the Contractor to be hired as soon as possible to be a part of the meetings with the contractor and Southwest Health Systems to plan and schedule the project start. Process Proposals are due by December 2nd, 2026 at 5:00 pm and should be sent electronically to District Chair, Mr. Brandon Johnson. Proposals should not exceed fifteen (15) single-sided pages. All proposals shall be submitted electronically to:
•••••@•••••.•••Sign up to see this detail. Selection of the Contractor will be based on a combination of factors which, in the Owner’s sole opinion best serve the interests of the project and the Owner based on the integrated project delivery method allowed under Colorado Law. Interviews may be conducted at the discretion of the Owner. The Owner reserves the right to reject any and all proposals for any reason. Selection of the Contractor will be announced no later than January 13th, 2027 at 8:00 pm. MCHD reserves the right to not hire any company that provides a proposal, or to cancel the project. Questions Questions regarding this Request for Proposals should be directed via email to District Board President Brandon Johnson at
•••••@•••••.•••Sign up to see this detail. Questions may be submitted until November 20, 2026 at 5:00 pm and will be answered as they are received. We look forward to receiving your proposal. Sincerely, Montezuma County Hospital District Brandon Johnson Chairman of the Board Published in The Journal Oct. 28, Nov. 4, 11, 2026
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•••••@•••••.•••Sign up to see this detail ,
•••••@•••••.•••Sign up to see this detailPublished in The Journal; newspaper ref 37539.
