ODOC - REPL - Bulk Onsite Paper Shredding

IF A SECOND ROUND IS ISSUED FOR ANY REASON, VENDORS MUST RESUBMIT THEIR BID IF THEY HAD ALREADY SUBMITTED IN A PREVIOUS ROUND, AS THE PREVIOUSLY SUBMITTED BID RESPONSES DO NOT CARRY OVER TO THE NEW ROUND.Please note: New additional criteria have been added for this round. Vendors must review and submit all required items along with their bid.Onsite Document Shredding ServicesDepartment of Commerce – Division of Real Estate & Professional LicensingProject Location: 6606 Tussing Rd, Reynoldsburg, Ohio 43068The Division of Real Estate & Professional Licensing of the Department of Commerce is soliciting bids for onsite document shredding services for approximately 950 boxes of paper records. Record storage boxes measure 15 x 12 x 10 inches. Contents include documents ranging from letter-size to legal-size.• Solicitation Period: September 2 – September 8• Inquiry Period: September 2 – September 4 (5:00pm)All vendor questions must be submitted during the inquiry period.Project Requirements Onsite Shredding Only:All shredding must occur onsite at 6606 Tussing Rd, Reynoldsburg, Ohio 43068.Any bid proposing offsite shredding will be automatically disqualified. Licensing & Insurance:Vendors may include licensing and insurance documentation with their bid.These items are optional at submission, but the awarded vendor must provide proof of being properly licensed and insured before work begins. Project Size and Scheduling:Due to the scale of the project, multiple trips are acceptable.A proposed tiered pickup schedule is welcomed but not mandatory. Additional Requirements References: Vendors must provide references for shredding projects performed for government agencies or projects of similar size. Disposal Plan: Vendors must describe their detailed plan for disposal of shredded materials. No Subcontracting: Subcontractors may not be used for any portion of this project. Completion Deadline: The entire project must be completed within 3 months from the contract’s effective date. All onsite shredding activities must be completed during Commerce’s normal business hours, 8:00 AM to 5:00 PM. Bid RequirementsEach submission must include:• A detailed price quote for the entire project.• A completed pricing grid (provided separately).• Required references and disposal plan.• Optional: Licensing and insurance documents.Submission InstructionsAll bids must be submitted no later than September 8.Incomplete bids or bids not meeting mandatory requirements (including onsite shredding) will not be considered.
Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order.Nothing herein guarantees that the quote will be accepted by Commerce.Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases. If so, please state the additional fees and/or surcharge in the quote.Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract. If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.
Paper shredding machines or accessories
Items 1 | Required Item | Purge - Onesite paper Shredding | Purge - Onsite paper Shredding
Inquiries Inquiry 92322 | I would like to take the time to come out and take a look a the contents and size of the boxes to better guage pricing and time it will take to shred the material on-site. Let me know when would be some aviable times to come out and look at the material. Thanks. | Answer: There is no site visit. You would just be quoting for 950 15x12x10 boxes of paper documents. | Answered: 7/15/2026 Inquiry 92325 | Will you all dispose of the empty boxes or do you need the provider to send a truck to pick up the empty boxes for disposal? | Answer: The vendor/provider must be able to dipose of the boxes. | Answered: 7/15/2026 Inquiry 92328 | please provide the boxes size, dimention and other relevant information. | Answer: The boxes are standard size 15" x 12" x 10" | Answered: 7/15/2026 Inquiry 92332 | Will you all dispose of the empty boxes or do you need the provider to send a truck to pick up the empty boxes for disposal? | Answer: Correction: This was the divisions response. We're looking to have the box contents destroy, not the boxes themselves. We can use the boxes if they are in good shape. The records in the boxes are anywhere between letter size to legal size. | Answered: 7/15/2026