Off-Site Media Storage and Disaster Recovery

This is a REQUEST FOR INFORMATION. This notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research and planning purposes. Please reference SSA-RFI-16-1011when responding to this announcement. Purpose: The Social Security Administration has a need for vaulting and storage services of magnetic media as well as transportation services and emergency recall of media. The purpose of this RFI is to 1) identify potential sources that can perform the work required and 2) identify industry best practices. Requirements: The main purpose of the contract will be to ensure that our data is secure and can be recalled in the event of a disaster or emergency. We anticipate a need for daily transportation/pick-up/drop-off services for magnetic media for each of the locations identified below. In addition, we will require storage of the media in secure vaults (primary and secondary vaults) to be provided by the contractor. Location, distance requirements, schedule, and tape volume estimates are provided below: 9999 Bennett Creek Boulevard, Urbana, MD- Contractor's vault will need to be not less than 5 miles from SSA location, but not greater than 300 miles point-to-point (as the crow flies). Pick up: M-Saturday Average Volume Est: 1400 tapes daily 3604 Hopson Road, Research Triangle Park, North Carolina - Contractor's vault will need to be not less than 5 miles from the SSA location, but not greater than 300 miles (point-to-point) Pick up: M-F Average Volume Est: 688 tapes daily 6201 Security Blvd., Baltimore, MD: Tapes will go to the primary vault supporting Urbana. Pick up: M-W-F Average Volume Est: 30 per day It is anticipated that we will need a secondary contractor provided vault as well as transportation of tapes from the primary vault to the secondary vault on a less frequent basis. The distance requirements from the primary vault for all locations in the past has been between 5-300 miles. Responses: Vendors who are capable and interested in potentially providing and offer for this requirement please submit at least the information requested in items numbered 1-2 below, but responses to all items will benefit the government's acquisition plan, and therefore will be appreciated. 1. Vendor Name: 2. a) Are you a small business under NAICS 541614 ($15M)? b) Is your firm eligible to participate in any of the following small business programs? ___8(a) ___Women-owned small business concern ___Veteran-owned small business concern ___Service-disabled veteran-owned small business concern ___HUBZONE 3. Please indicate if you would anticipate subcontracting any of the work (if you know of the subcontractor at this time, please indicate their name): 4. Identify the potential location of Urbana Primary Vault: 5. Identify the potential l location of Urbana Secondary Vault: 6. Identify the potential location of Research Triangle Park, NC Primary Vault: 7. Identify the potential l location of Research Triangle Park, NC Secondary Vault: 8. Please provide the specifications of your vaults: 9. Are your vaults climate controlled?: 10. Do you store archived paper products in your vault with media? 11. Do you have a means to segregate client media within vaults? If so, please describe: 12. Provide a description of the security system and security processes in place at potential vault facilities. 13. Do you currently have climate-controlled trucks that can support the anticipated tape capacity for any or all of the locations? : 14. Do you have a GSA Schedule and if so, what is the GSA contract number? 15. Please explain how you typically bill for: - Tape storage (i.e., by slot, square foot, flat rate per month based on est. quantity, etc.) - Transportation (i.e., by mile, by range of miles, etc.) - Emergency recall of data (by flat rate, by mile, handling fee?) - Is there a handling fee for tapes in addition to storage? 16. Do you have a system that tracks incoming and outgoing media and if so, please provide a description of the system, and whether you charged for it as a separate fee. Pricing data is not requested. This is not a request for proposals or an announcement of a solicitation. No solicitation package exists at this time. The government will not pay for information submitted. Respondents will not be notified of the results of the analysis of the information received and submittals will not be returned to the sender. No contract award will be made on the basis of responses received; however, this information will be used in SSA's assessment of capable sources. Please submit responses to this RFI to Linda Shaw@ssa.gov by 9:00am PT, November 16, 2015. This notice is for market research purposes only.