OFF50 & ITC73 - Audio Visual Solution for Boston Regional MPO

The Boston Region Metropolitan Planning Organization, through the Metropolitan Area Planning Council, is soliciting quotes for the assessment, design, and installation of audiovisual solutions for multiple collaboration spaces, including two conference rooms, seven offices, and one meeting table area. The project aims to enhance in-person, hybrid, and virtual meeting capabilities using equipment such as video conferencing cameras, twelve conference-grade monitors of various sizes, wireless presentation systems, ceiling-mounted microphones, and speakers. The total procurement value is not to exceed 110,000 dollars, with a specific cap of 50,000 dollars for construction materials and labor. Qualified vendors must be registered under statewide contracts OFF50 or ITC73 and possess at least five years of experience, including similar government projects completed within the last three years. A mandatory site survey was scheduled for October 27, 2026, and the deadline for bid submission is November 4, 2026. The contract is estimated to start on November 20, 2026, with a final completion deadline of January 8, 2027. Award selection will be based on the lowest total price from a responsible bidder, with evaluations considering cost-effectiveness, equipment quality, vendor experience, and the installation timeline. All labor must be performed at prevailing wages, and vendors must provide an OSHA compliance form and at least two professional references.