Offsite Storage & Records Management Service Quebec Region

Transport Canada is soliciting off-site physical records storage and management services for its offices in the Québec region under solicitation T8080-250404, with a final bid deadline of March 4, 2026, following multiple amendments that extended the original February 3, 2026 closure. The contract, classified under NAICS code 493190, requires a contractor to manage the full lifecycle of physical records including accession, retrieval, scanning on demand, transportation, re-boxing, destruction, and de-location, all within a 90 km radius of Transport Canada’s Dorval, QC facility and other regional sites in Montréal and Québec City. The work must comply with stringent security standards, including requiring all personnel to hold a valid RELIABILITY STATUS clearance, prohibiting the storage or processing of PROTECTED information without prior approval, and enforcing adherence to the Contract Security Manual and Security Requirements Check List. Proposals must demonstrate compliance with mandatory technical criteria, including the ability to handle at least 36,000 cubic feet of records, and must include an ISO 14001:2015 certification, a credible risk and contingency plan, and a site located within the required geographic coverage area. The evaluation is trade-off based, with technical merit weighted at 70 percent and price at 30 percent, allowing for higher technical scores to justify premium pricing. Packaging and labeling must meet exacting specifications: all items require tamperproof, waterproof, non-transparent packaging with shrink-wrapping or strapping, uniquely numbered and barcoded labels at carton, file, and document levels, and full web-enabled inventory tracking in both English and French. Transportation services must use pallets and lift equipment where appropriate, and materials must be tracked through every stage of custody with documentation maintained for audit purposes. The contract has a three-year base term with an option for two additional one-year extensions, and the contractor is obligated to provide all packaging supplies, labeling systems, and secure disposal or recycling programs at no extra cost to the government. Invoicing will be handled exclusively through direct deposit, and the contractor must be a Canadian supplier with continuous compliance with federal procurement integrity standards, anti-forced labor laws, and international sanctions. Any change in business location must be reported within ten days, and subcontracting requires prior written approval. Failure to meet any mandatory requirement renders a proposal non-compliant.