Old Bedford School Renovations

The City of Bedford is seeking proposals to renovate the Old Bedford School into a cultural arts center and community event facility through Solicitation Number 2026-21, with bids due by June 18, 2026. The scope includes comprehensive interior renovations, limited exterior repairs, and upgrades to accessibility and security, with strict requirements to preserve the building’s historic character throughout. Work encompasses restroom modernization, construction of a commercial-grade prep and serving kitchen, interior reconfiguration of classrooms into flexible event spaces, restoration of historic finishes and architectural details, energy-efficient lighting upgrades, exterior masonry repair, installation of compliant window coverings, and enhancements to access control and security systems. All work must adhere to the International Building Code, ADA guidelines, local ordinances, and fire, electrical, and plumbing codes, with materials and finishes subject to prior City approval, including paint colors and exterior masonry to match existing aesthetics. The contract is anticipated to be structured as a Firm Fixed Price arrangement, with award based on a best value trade-off methodology that prioritizes technical merit, assigning 75% of the evaluation score to non-price factors such as past performance with the City, experience, proposed personnel, financial capability, and project timeline, while price accounts for only 25% of the total score. Proposals must be submitted in a specified format: one original hard copy, two additional physical copies, and one electronic copy on a flash drive, including mandatory attachments such as a bid bond, detailed pricing forms, renovation drawings, resumes of key personnel, financial statements, a completed HUB questionnaire if applicable, a conflict of interest form, and affirmation of compliance. Bidders are required to provide documentation demonstrating compliance with Texas HUB certification if claiming disadvantaged business status, and must certify they are not debarred from federal programs, particularly if federal funds exceed $10,000. Contractors must secure and maintain insurance coverage including commercial general liability, workers’ compensation, commercial crime policies, and umbrella coverage, and are obligated to indemnify the City against claims related to their work. The project must commence immediately upon award and be completed within 30 days. Payment is net 30 days after invoice submission, following inspection and approval by the City at the project site. All modifications to the contract require written authorization, and vendors are prohibited from advertising their relationship with the City without permission. Bidders must monitor Beacon Bid or DemandStar for updates, as the City does not issue individual notifications. Final acceptance is contingent upon successful inspection