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ONE (1) TIME PURCHASE OF MCELROY HEATER PLATE ASSEMBLY & HOT TAP TOOLS ASSEMBLY

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36004State & Local

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Philadelphia Gas Works is soliciting bids for a one-time purchase of a McElroy Heater Plate Assembly and Hot Tap Tools Assembly under RFQ 36004. This is a small dollar purchase requiring items that exactly conform to specifications, with no substitutions permitted. Bids must be submitted via the ProcureWare portal by October 14, 2026, at 2:00 PM EST, with a clarification deadline of October 9, 2026. To be deemed responsive, bidders must provide pricing and lead times for all items and accept all terms and conditions without exception. The award will be granted to the lowest responsive and responsible vendor per line item, with lead time and best and final offers serving as tie-breakers. The successful vendor must adhere to strict administrative requirements, including electronic invoicing via PDF and registration for electronic payment through PayMode/Bottomline Technologies. Delivery terms are F.O.B. Destination with paid freight and Net 30 payment terms. Vendors are required to comply with various legal standards, including the Fair Labor Standards Act, the Pennsylvania Human Relations Act, and the Philadelphia Fair Employment Practices Ordinance. Additionally, the contractor must provide indemnification for Philadelphia Gas Works and the City of Philadelphia and maintain necessary insurance coverage. All products must be new and free from defects for their useful life, and the seller assumes all risk of loss until delivery is completed to the North Operations Center in Philadelphia.

General Info

Philadelphia Gas Works seeks bids for specific heater plates and hot tap tools.

Agency

Pennsylvania → Philadelphia Gas Works

NAICS

333132 - Oil and Gas Field Machinery and Equipment Manufacturing

Place of Performance

PA, USA

Set-Aside

NONE

Documents

2

Small Dollar Standard General Bidding Terms and Conditions 5.12.2025

PDF, High priority: read this firstrfq
High

Electronic Invoicing and Payment Requirements for PGW

PDF, Low priority1 page · other
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyPennsylvania → Philadelphia Gas Works
Contacts1 person available
OfficePA, USA
Organization / AgencyPennsylvania → Philadelphia Gas Works
Office AddressPA, USA
Contacts
MICHAEL RICHMONDBUYER
contact@example.gov

Full Description

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Return to Bid List Procurement Opportunity NUMBER 36004 TITLE ONE (1) TIME PURCHASE OF MCELROY HEATER PLATE ASSEMBLY & HOT TAP TOOLS ASSEMBLY PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 6 days: 13 hours: 53 minutes: 25 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 36004 TITLE ONE (1) TIME PURCHASE OF MCELROY HEATER PLATE ASSEMBLY & HOT TAP TOOLS ASSEMBLY AVAILABLE DATE 10/7/2026 2:00 PM CLARIFICATION DEADLINE 10/9/2026 2:00 PM DUE DATE 10/14/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER,
MICHAEL.RICHMOND@PGWORKS.COM
BID TYPE RFQ - Small Dollar Purchase BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION
 
PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF MCELROY HEATER PLATE ASSEMBLY & HOT TAP TOOLS ASSEMBLY PER THE PRICING TAB ITEM DESCRIPTIONS. *** NO SUBSTITUTIONS ***
 
*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAIL TO PROVIDE PRICING ON ALL ITEMS
- FAIL TO PROVIDE LEAD TIME ON ALL ITEMS
ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON FRIDAY, OCTOBER 9, 2026.
PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON WEDNESDAY, OCTOBER 14, 2026.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR PER LINE ITEM. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1.    LEAD-TIME 2.    BEST AND FINAL OFFER (BAFO)  (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. (3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. (4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB:             QUESTIONS- Answer required questions & upload completed required documents.             PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 10/9/2026 2:00 PM

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