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ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BH1X45

Active
36002State & Local

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Philadelphia Gas Works is soliciting bids for a one-time purchase of one 2027 Toyota Reach Truck, Model RF1-BH1X45. This is a small dollar purchase RFQ with a clarification deadline of October 13, 2026, and a final bid due date of October 20, 2026, at 2:00 PM EST. The successful award will be granted to the lowest responsive and responsible vendor meeting all minimum specifications and warranty requirements, with lead time and best and final offers serving as tie-breaking factors. Bids will be deemed non-responsive if they take exceptions to terms and conditions, fail to provide pricing or lead times for all items, or leave required fields blank in the general specifications document. The equipment must be delivered to the North Operations Center in Philadelphia, Pennsylvania, between 8:00 AM and 2:00 PM on weekdays, with 24-hour advance notice required. The vendor is responsible for pre-delivery inspections, completing all recalls, and ensuring the vehicle complies with Federal Motor Vehicle Safety Standards and Pennsylvania Motor Vehicle Laws, including necessary emissions and safety inspections. Required documentation at delivery includes a notarized Form MV-1, Manufacturer’s Statement of Origin, and a pre-delivery inspection report. Payment terms are Net 30 days, with freight paid F.O.B. destination. Invoices must be submitted electronically as searchable PDFs to the designated accounting email, and vendors must register for electronic payment via PayMode/Bottomline Technologies. The contract is governed by Pennsylvania law, and the City of Philadelphia is exempt from state sales and use taxes. Additionally, the vendor must provide proof of order placement with the manufacturer within 30 days of the award and maintain compliance with non-discrimination and labor laws.

General Info

Philadelphia Gas Works is soliciting bids for one 2027 Toyota Reach Truck.

Agency

Pennsylvania → Philadelphia Gas Works

NAICS

333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing

Place of Performance

PA, USA

Set-Aside

NONE

Documents

3

2027 Reach Truck - MMD General Specification

PDF, High priority: read this firstspecifications
High

Small Dollar Standard General Bidding Terms and Conditions 5.12.2025

PDF, High priority: read this firstrfq
High

Electronic Invoicing and Payment Requirements for PGW

PDF, Low priority1 page · other
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyPennsylvania → Philadelphia Gas Works
Contacts1 person available
OfficePA, USA
Organization / AgencyPennsylvania → Philadelphia Gas Works
Office AddressPA, USA
Contacts
MICHAEL RICHMONDBUYER
contact@example.gov

Full Description

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Return to Bid List Procurement Opportunity NUMBER 36002 TITLE ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BH1X45 PROCESS One Step Unsealing BASE CURRENCY USD STATUS Open for Bidding CLOSES IN 13 days: 13 hours: 53 minutes: 51 seconds DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 36002 TITLE ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BH1X45 AVAILABLE DATE 10/6/2026 2:00 PM CLARIFICATION DEADLINE 10/13/2026 2:00 PM DUE DATE 10/20/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER,
MICHAEL.RICHMOND@PGWORKS.COM
BID TYPE RFQ - Small Dollar Purchase BILL TO Appoinvoices@pgworks.com, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION
PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BH1X45, AS DESCRIBED IN THE ATTACHED SPECIFICATIONS. 
***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***
-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.
-FAIL TO PROVIDE PRICING ON ALL ITEMS.
-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS.
-FAIL TO COMPLETE ALL REQUIRED FIELDS IN THE GENERAL SPECIFICATIONS DOCUMENT.
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUESDAY, OCTOBER 13, 2026.
PLEASE REVIEW AND COMPLETE THIS BID PACKET NO LATER THAN 2:00 PM EST ON TUESDAY OCTOBER 20, 2026.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
MILESTONES AND DOCUMENTATION OF DILIGENCE
AT MILESTONES DESCRIBED BELOW, VENDOR MUST PROVIDE DOCUMENTATION TO PGW VIA EMAIL TO FLEETMANAGEMENT@PGWORKS.COM.
WITHIN THIRTY (30) DAYS OF AWARD, VENDOR MUST PLACE AN ORDER WITH THE MANUFACTURER FOR THE BIDDED ITEM. VENDOR MUST PROVIDE DOCUMENTATION OF ORDER, SHOWING ORDER DATE, EXPECTED DELIVERY DATE, AND VINs OR OTHER SUITABLE CONFIRMATION OF VEHICLE IDENTITY. IN THE EVENT OF DELAYS IN EXPECTED DELIVERY, FOR WHATEVER REASON, VENDOR MUST PROVIDE NOTIFICATION TO PGW AND DOCUMENTATION OF REASON FOR DELAY (E.G., MANUFACTURER LETTER).
ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR THAT MEETS THE MINIMUM SPECIFICATIONS AND WARRANTY REQUIREMENTS. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:             1.    LEAD-TIME             2.    BEST AND FINAL OFFER (BAFO)  (2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. (3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. (4) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB:             QUESTIONS- Answer required questions & upload completed required documents.             PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ
ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 10/13/2026 2:00 PM

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NAICS: 423830
SLED
Reach Truck Supply (Air Tool Shop)This subcontract agreement with Philadelphia Gas Works involves the procurement of a new reach truck for use at the Air Tool Shop. The selected provider is responsible for delivering one fully operational unit that complies with all Federal Motor Vehicle Safety Standards. As part of the delivery process, the contractor must perform a comprehensive pre-delivery inspection and submit the corresponding inspection report to ensure the equipment is ready for immediate use. In addition to the hardware, the contract requires the provision of essential technical documentation, including manufacturer brochures, technical data, and detailed parts and service manuals featuring wiring diagrams. Interested parties should note that the response deadline for this solicitation is October 13, 2026.
Industrial Machinery and Equipment Merchant Wholesalers

POSTED

8 days ago

DEADLINE

in 6 days
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NAICS: 423840
SLED
ONE (1) TIME PURCHASE OF ONE (1) 2027 TOYOTA REACH TRUCK – MODEL RF1-BE1X35
Solicitation # 36001
Philadelphia Gas Works is soliciting bids for the one-time purchase of one 2027 Toyota Reach Truck, Model RF1-BE1X35, for its Air Tool Shop. The procurement is conducted under Small Dollar Standard General Bidding terms, requiring strict adherence to technical specifications and federal and state vehicle requirements, including the latest Federal Motor Vehicle Safety Standards. Key equipment requirements include a vertical operator safety bar, an LED amber strobe light, and two Big Blue LED pedestrian warning lights. The vehicle must be protected with permanent anti-freeze rated to -20 degrees Fahrenheit, and any Pennsylvania state inspection stickers must have a month that matches the last digit of the Vehicle Identification Number. Bidders must submit written bids using official forms, accompanied by manufacturer brochures, technical data, and parts and service manuals with wiring diagrams. The successful vendor is required to perform a pre-delivery inspection and provide a completed report upon delivery to the PGW North Operations Center in Philadelphia. All recalls must be resolved prior to delivery, and dealer branding is prohibited on the vehicle. Payment is contingent upon the receipt of all required manuals and is processed electronically via the PayMode/Bottomline Technologies platform, with invoices submitted as searchable PDFs to the designated accounts payable email.
Industrial Supplies Merchant Wholesalers

POSTED

8 days ago

DEADLINE

in 6 days
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NAICS: 484220
SLED
Delivery and Setup of Mobile TrailerThis subcontract for Philadelphia Gas Works involves the transportation and on-site installation of a 12 by 56 foot mobile trailer at the Richmond Plant in Philadelphia, Pennsylvania. The selected provider is responsible for hauling the unit from the manufacturer using heavy-haul flatbed equipment and completing the final setup, which includes necessary leveling and blocking to ensure the trailer is successfully positioned at the destination. To qualify for this engagement, the contractor must possess a valid CDL and hold current rigging safety certifications. The solicitation was posted on September 10, 2026, with a response deadline of October 7, 2026, falling under NAICS code 484220.
Specialized Freight (except Used Goods) Trucking, Local

POSTED

27 days ago

DEADLINE

in about 4 hours
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