Outbound Mailing Services

The contract pertains to the provision of outbound mailing services for the Texas Comptroller of Public Accounts, with the primary scope encompassing all necessary services and resources to process outbound mailings and transport authorized mailing jobs to the USPS or presort vendors. The solicitation, numbered 304-26-0895WF, was issued on October 10, 2025, with a deadline for proposals set for November 4, 2025. The initial contract period is from January 1, 2026, through August 31, 2026, with options for extension up to August 31, 2029. The contract size is estimated to be between five and fifteen million dollars, reflecting the substantial volume and importance of the mailing operations. Vendors interested in participating must submit sealed proposals via email, adhering to detailed submission guidelines, including pricing, terms, and confidentiality provisions outlined in the RFP documents. Additionally, the procurement process emphasizes compliance with Texas state requirements for Historically Underutilized Business (HUB) subcontracting. Respondents are required to submit a HUB Subcontracting Plan (HSP) demonstrating their commitment to subcontracting portions of the work to Texas-certified HUB vendors, aligning with state statutes and administrative codes. The documentation includes instructions for completing the HSP, emphasizing good faith efforts, subcontracting goals, and vendor rotation. The overall procurement aims to secure a qualified vendor capable of efficiently managing outbound mailing operations while supporting the state's HUB participation goals, ensuring transparency, competitiveness, and adherence to statutory requirements throughout the process.