Overhaul & Repair of Marine Engine Cylinder Heads

INSTRUCTIONS TO OFFERORS (1) Action Code: Combined Synopsis and Solicitation (2) Date: November 2nd (3) Year: 2015 (4) Contracting Office Zip Code: 19107-3390 (5) Classification Code: J (6) Contracting Office Address: USACE/Philadelphia District Wanamaker building 100 Penn Square East Philadelphia, Pennsylvania (7) Subject: Overhaul and Repair of Marine Engine Cylinder Heads (8) Solicitation Number: W912BU-16-T-0005 (9) Close Response Date: November 20th, 2015 at 12:00 (12:00PM) EST (10) Contract Point of Contact: Bruce E. Hayes. (11) Description: a. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. b. The Solicitation Number for this acquisition is W912BU-16-T-0005 and a separate attachment is issued as a Request for Quotes (RFQ). c. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-84. d. This requirement is for full and open competition using NAICS code is 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance), size standard is $7,500,000.00. e. The U.S. Army Corps of Engineers, Philadelphia District, intends to award a firm fixed price contract to have a total of fifty (56) ALCO model 251-C marine engine cylinder heads overhauled. The Contractor shall provide all labor, parts, materials, equipment and services required to rebuild and overhaul engine cylinder heads in accordance with ALCO specifications MI-11020G, DRP-12200N, and DRP-12400H. It is the contractor's responsibility to obtain the publications from FM/ALCO to assure they are using the most current information for the job. All specifications and requirements are stated in the Statement of Work (SOW) attached to this Combined Synopsis and Solicitation. It is the contractor's responsibility to ascertain which parts numbers have been changed and automatically use the newer parts numbers for parts, so long as the part being provided is still the exact same OEM part. If the parts themselves have been altered, then the contractor must notify the Government representative or Contracting Officer. The Contractor is to provide documentation to the origin of all parts used in overhauling the 251-C cylinder heads. The award will be made as a whole to one offeror and will be based on lowest price. Service Contract Act Wage Determination No. WD 05-2449 (Rev.-16) is applicable to this procurement. f. FAR Provisions and Clauses applicable to this acquisition are provided on an attached SF1449 and are incorporated in their entirety. Each offer is required to fill out and sign the SF1449 and return a signed copy along with their proposal by the closing date and time listed. g. All proposals shall be submitted electronically using the attached solicitation form, the SF1449, by 1200 (12:00 PM) EST on November 20th, 2015 to Bruce Hayes at contact@example.gov. If there are any amendments to this requirement, all amendments must be acknowledged, signed, and electronically submitted with the proposal at time proposals are due. h. For information regarding this solicitation, the USACE Point of Contact is Mr. Bruce E. Hayes, +1 (555) 000-0000, contact@example.gov. (12) Place of Performance: The Government will furnish to the contractor, the used heads. All shipping and transportation fees will be at the Contractor's expense and will be shipped to the contractor C.O.D., or they can be picked up by the Contractor or his representative at Fort Mifflin Distribution Center in Philadelphia. The finished packages containing the heads shall be delivered to the Fort Mifflin Distribution Center Facility at 6400 Hog Island Road, Philadelphia, PA, 19153-5098, prepaid, that is F.O.B. destination. (13) Set Aside Status: None (14) Additional Information: Questions: All questions must be sent, via email, to the Contract Specialist, Mr. Hayes, no later than 2:00pm EST on November 17th, 2015. Mr. Hayes' email address is contact@example.gov . Responses to questions will be posted on FedBizOps in the form of an amendment which will require all interested vendors to acknowledge that they have read the amendment. Each vendor package must include a signed Standard Form (SF) 30 should an amendment be posted on FedBizOps. The answers to all questions posed will be made available to all potential vendors on FedBizOps. PERFORMANCE WORK STATEMENT (PWS)/ STATEMENT OF WORK (SOW) Inspection of ALCO Engine Cylinder Heads Overhauled Requesting Agency/Section: US Army Corps of Engineers, Philadelphia District Wanamaker Bldg. 100 Penn Square East Philadelphia, PA 19107-3390 Place of Performance: Fort Mifflin 6400 Hog Island Rd. Philadelphia, PA 19153-5098 PERIOD of PEFORMANCE: Work to be completed no later than 150 days after date of contract. STATEMENT OF WORK SPARES DESIGNATION: MD-09-05-22 It is the Government's intention to have a total of fifty (56) ALCO model 251-C marine engine cylinder heads overhauled. Contractor shall provide all labor, parts, materials, equipment and services required to rebuild and overhaul engine cylinder heads in accordance with ALCO specifications MI-11020G, DRP-12200N, and DRP-12400H. It is the contractor's responsibility to obtain the publications from FM/ALCO to assure they are using the most current information for the job. NOTICE TO CONTRACTOR: Prospective vendors should be aware that the ALCO part numbers listed throughout this package were those available to us at the time. The Government realizes that numbers are constantly being revised or superseded, especially with GE/ALCO now being FM/ALCO under Coltec Industries, and now Fairbanks Morse/Alco Engine Div. It is the contractor's responsibility to ascertain which parts numbers have been changed and automatically use the newer parts numbers for parts, so long as the part being provided is still the exact same OEM part. If the parts themselves have been altered, then the contractor must notify the Government representative or Contracting Officer. The Contractor is to provide documentation to the origin of all parts used in overhauling the 251-C cylinder heads. The description provided herein identifies the ALCO 251 style engines used on board the U.S. Army Dredge McFARLAND. The correct rebuilt head is to be determined by written description of parts to be utilized more so then the part number. Much discussion arises from which part numbers are current versus those superseded. Again, the correct unit is to be determined by narrative description more so then part number. NOTE: The contractor is responsible for shipping charges both for receiving the material to be refurbished, and once the material has been rebuilt and being returned to the Government. The contractor can either make arrangements with his own carrier or have the Government pick a carrier. In either event, the shipping charges shall be collect to the Contractor. Coordination for shipment of the engine heads shall be with Richard Burns, U.S. Army Corps of Engineers, Fort Mifflin Distribution Center, at +1 (555) 000-0000. The contractor is to obtain most current publication copies directly from ALCO to insure latest revisions and changes are utilized. No engine head will be condemned because of the casting or serial number. It is understood that a newer style head casting have been developed and utilized on some ALCO engines, especially those that run at a much higher speed then those used by the Dredge McFARLAND. For his reason, ALCO has been condemning the older serialized engine heads. The government is not changing out the current Dredge McFARLAND engine heads to the newer style, which required a one-time adapter kit. It is our intent to continue to utilize the older style engine application. The only reason an engine head casting is to be condemned is because of the lack of rebuilding ability, due to cracks, pitting, corrosion, or test failure. The repair facility must be willing to accept this condition prior to submission of bid or accepting award of the purchase order. AT THIS TIME, THE GOVERNMENT WILL NOT PURCHASE NEW STYLE HEADS. Any casting condemned for any reason must be returned to the Government, with a written explanation of why it is being condemned. The casting itself must be marked in an indelibly marking "CONDEMNED". These units are Government property and are to be treated as such, no matter what the condition or status. It is the intent of this acquisition to completely disassemble, thoroughly clean the ALCO engine heads and parts, then to rebuild, overhaul, test, and return to serviceability. The ALCO engine heads are for the 251-C model diesel engine. All work shall be in strict accordance with the below listed and all ALCO rebuilding instructions, bulletins, and service manual MI-110206; DRP-12200N; DPR-12400H, MI-11020G; and EB-11020. REQUIREMENTS: These requirements are to be completed in conjunction with the information provided by ALCO rebuilding specifications, requirements, and service manual MI-11020G, and applicable publication listed on the preceding page. A. After disassembly of the heads and parts, examine all parts including valves, seats, springs, valve stem guides, and yokes. Measure all clearances and dye test for cracks, and then report findings in writing to the Contracting Officer's Representative (COR) via the Condition Report, one condition report per cylinder head. B. The stripped heads shall be dipped in a solution that will clean all internal passages free of scale, sediment and carbon accumulations. After cleaning, re-dip the heads in a neutralizer and flush with fresh water. C. Hydrostatically test heads to 70 lbs. With 190 degree water as per ALCO instruction MI- 11020G and prove tight. D. Re-roll fuel injection sleeve, if leaking. E. Replace all valve guides, only with ALCO guides. All guides shall be contractor furnished. F. Replace existing valves for the intake ports; replace valves with new contractor furnished ALCO brand 30-degree valves. This shall include all standard or oversized valve seats for intake valves. All valves and seats are to be ALCO authorized parts. Any boring or machine work for the installation of oversized valve seats shall be done at the Contractor's expense. G. If oversized seats are necessary or required, then all work shall cease for that cylinder head and the COR shall be notified immediately. Unless otherwise specified, the unfinished head shall be preserved, marked with condition, and returned to the Government, at which time the government shall not pay a full item price. The government may choose to replace this unit with another in need of repair. A reduced price for the work accomplished shall be submitted and be examined. If necessary, the contract will be modified, for the unfinished unit (s). H. Provide new snap rings and spring seats, with authorized ALCO parts, for the new contractor furnished 30-degree ALCO valves and any other minor parts or hardware necessary to install the valves. Insure proper seating of the new all valves to the all valve seats. Grind and lap as necessary to ALCO specifications. I. Machine grind and lap in all exhaust valves to the contactor furnished new valve seats standard or oversized. Contractor shall provide and install new spring seats and locks. Check concentricity of the valves to the seats in accordance with manufacturer's instructions and service manual MI-11020G. Replace all springs with only authorized ALCO replacement parts. Exhaust valves, which are worn beyond ALCO, requirements shall be replaced with new OEM exhaust valves. Any exhaust valve, which must be renewed, will be paid for separately by modification to this contract. J. Reassemble the heads as per MI-11020G. Blank off as required and test with compressed air. Prove intake and exhaust valves are tight. Any minor repairs, adjustments or regrinding and lapping shall be completed and the heads re-tested. If any heads cannot pass a second re-testing, this will be brought to the immediate attention of the C.O.R. at which time a determination will then be made to see if the engine head wear is beyond serviceable limitations. K. Check condition and re-install the two nozzle clamp studs, special plug for stud, and two special studs for H.P. fuel lines. If any of these are missing or are defective, provide and install exact ALCO replacements. Replacement parts will be Contractor furnished and paid for separately as a modification to the contract. L. Completed heads shall be wiped clean again, the outer perimeter given a coat of heat resistant primer, and when dry, a final coating of heat resistant enamel gray paint. Then each head shall be covered with a light liquid preservative material. Provide and install cardboard compression joint guards and strap them securely over the lapped compression joint surfaces. The head shall either be tightly wrapped with a moisture proof self-adhering wrapping material or place in an extra heavy duty tightly sealed plastic bag .008 inch thick minimum. Each finished engine head shall be packaged individually. One unit per container. M. Package containers can either be made of wood, a totally enclosed crate of 5/8-inch plywood minimum, with chocking and blocking to eliminate shifting in transit or handling. The lid must be secured with either lag bolts or Phillips head wood screws. This will eliminate destroying the crate to remove the head. N. As an option, the Contractor can provide substantially extra heavy duty full flapped slotted cartons having a minimum bursting strength of 600 psi, with a double faced corrugated fiberboard liner for sides. The engine head is to be chocked in place with fan fold type corrugated fiberboard material. The entire carton is to be sealed with extra heavy duty packing tape and stapled. Finally, the cartons are to be banded tightly closed with - inch to - inch steel strapping material, two straps per carton. O. Along with the finished engine heads to be returned to the Government, the following used parts shall also be returned in a separate Contractor furnished box or carton. 1. All intake valves from each head, two per head 2. All condemned valve springs, guides and yokes 3. All old valve seats, four per head, 30 and 45 degree 4. All condemned 45 degree valves P. The Government will furnish to the contractor, the used heads. All shipping and transportation fees will be at the Contractor's expense and will be shipped to the contractor C.O.D., or they can be picked up by the Contractor or his representative at Fort Mifflin Distribution Center in Philadelphia. The finished packages containing the heads shall be delivered to the Fort Mifflin Distribution Center Facility at 6400 Hog Island Road, Philadelphia, PA, 19153-5098, prepaid, that is F.O.B. destination Q. The contractor shall furnish under the contract the following parts, which must be authentic ALCO parts, except for hardware items. 1. All minor hardware, fittings, materials and tools to accomplish the work specified 2. One hundred twelve (112) 30-degree ALCO intake valves and seats (P/N 2231211 & 22211817), with snap rings 3. One hundred twelve (112) 45-degree ALCO exhaust valves seats only (P/N 22211815), with snap rings. 4. Two hundred twenty four (224) valves spring seats and locks 5. Two hundred twenty four (224) valve springs 6. Two hundred twenty four (224) valve guides R. The following items, if required, shall be furnished by the Contractor and paid by contract modification. Verification of these parts is required in writing from the Contractor. All old unusable or condemned parts on this list shall be returned to the Government. The contractor must use only authentic ALCO replacement parts. Parts other than those, especially the intake and exhaust valves, not stamped or marked by ALCO, are not authentic or authorized replacement parts. 1. 45 degree exhaust valves (P/N 22311210) 2. Equalizer guides or yokes 3. Fuel valve seats 4. Stud nozzle clamp 5/7-11x5-5/16 inch (P/N 2151429-5) 5. High pressure fuel line studs 6. Plug Spl. for nozzle clamp and stud (P/N 2221082) The above listing is not limited to the items mentioned, as it is understood that any unforeseen defective parts not covered as Government-furnished or Contractor-furnished, whether as a bid or as a supplemental item, would need replacing in order to complete all required repairs. These items, if not covered, shall be brought to the attention of the C.O.R., and will be addressed in a contract modification. S. All heads provided are to be returned with the conventional premium non-rotation valves. SPECIALMARKINGS: Each package and container will be marked with the following information in at least 3/4 inch stenciled lettering, or machine type labels, highlighting the spares designation number. A. Spares Designation: MD-09-05-22 B. Description: Alco 251 Cyl. Hd. P/N 22200222 C. Gross weight (currently ranges from 290 to 330 lbs.) Actual weight is to be determined by contractor. D. Purchase Order Number (W912BU-16-P-XXXX) E. Date of repair All markings shall be required on the two opposite long sides of each container. WARRANTY: The contractor is required to assure that each overhauled Alco engine head is serialized or identification number permanently marked on the casting. The contractor is required to record the serial or permanent marked number for all the engine heads overhauled and repaired. The contractor shall retain a record of these numbers and as well provide a complete copy of the same listing to the Technical Point of Contact, Richard J. Burns. The contractor shall certify the listing. The contractor shall offer with his proposal a warranty for parts, craftsmanship and workmanship for each engine head in accordance with the contract clauses. This warranty shall be retained on file in case there is a need to undertake some warranty related repairs, at a later date. The warranty shall be set up for the number of operational hours rather than days. A number of these repaired heads will be placed into Corps of Engineers stock system and may not be pulled out and used in a timely manner. Storage periods can run as much as two years after repair, so proper preservation is essential. The assigned serial number or identification number shall be marked on the outside of each carton, with a hard card placed inside with the identification information, date and contract number. It is our intent to maintain a file of these cards when the heads are pulled for installation.