Oxygen Generation System

NOTICE TO CONTRACTOR
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12. This announcement constitutes only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number HT941026Q2064 is issued as a Request for Quote (RFQ).
Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following: Oxygen Generation System, installation and four (4) years Preventive Maintenance with 1st year included in Warranty.
This acquisition is being competed on a Full and Open Competition (Unrestricted) basis. All responsible business concerns may submit a quotation which shall be considered by the agency.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
This requirement is for supply/equipment, installation, and maintenance service for the Hospital’s oxygen generation system. To procure a complete medical-grade oxygen generation plant (e.g., PSA or VSA technology), including air compressors, dryers, filtration systems, oxygen receivers, monitoring/analyzing sensors, and control panels. The system shall include, but not limited to, the following components:
• Air Compressor (20hp, oil-free)
• Air Dryer 200scfm
• Oxygen Generator
• Oxygen Compressor
• Ancillary Component: 120-Gal air receiver, 120 Gal oxygen receiver, interconnecting hoses, control panel with chart recorder, oxygen analyzer, CO monitor, HEPA filter and manifold, and an automatic switchover console.
• Reserve System: Cylinder filling ramp for thirty (30) 240 ci ft. cylinders with a reserve manifold.
• Shipping & Customs: Manage all freight logistics, customs clearances, and delivery to the USNH Guam site, adhering to all Department of Defense (DoD) supply chain security requirements.
Items required:
CLINs
Description
Quantity
Price
Total
CLIN 0001
CONTAINER, INSULATED, 45' HIGH
1 Ea.
CLIN 0002
OCEAN FREIGHT
1 Ea.
CLIN 0003
POSITIONING AND SECURING
1 Ea.
CLIN 0004
COPPER PIPPING AND LABOR
1 Ea.
CLIN 0005
ELECTRICAL MATERIAL
1 Ea.
CLIN 0006
20HP OIL FREE COMPRESSOR
2 Ea.
CLIN 0007
30 CYLINDER FILING RAMP FOR 30 CYLINDERS WITH RESERVE
1 Ea.
CLIN 0008
OXYGEN COMPRESSOR
1 Ea.
CLIN 0009
INSTALLATION
1 Ea.
CLIN 0010
LABOR. UNEXPECTED COST
1 Ea.
Option Year 1
CLIN 1011
SEMI-ANNUAL PM AND REPAIR
1 Job
CLIN 1012
PM PARTS FOR AIR COMPRESSOR
1 Job
CLIN 1013
PM PARTS FOR AIR DRYER
1 Job
CLIN 1014
PM PARTS FOR OXYGEN GENERATOR
1 Job
CLIN 1015
PM PARTS FOR OXYGEN COMPRESSOR
1 Job
Option Year 2
CLIN 2011
SEMI-ANNUAL PM AND REPAIR
1 Job
CLIN 2012
PM PARTS FOR AIR COMPRESSOR
1 Job
CLIN 2013
PM PARTS FOR AIR DRYER
1 Job
CLIN 2014
PM PARTS FOR OXYGEN GENERATOR
1 Job
CLIN 2015
PM PARTS FOR OXYGEN COMPRESSOR
1 Job
Option Year 3
CLIN 3011
SEMI-ANNUAL PM AND REPAIR
1 Job
CLIN 3012
PM PARTS FOR AIR COMPRESSOR
1 Job
CLIN 3013
PM PARTS FOR AIR DRYER
1 Job
CLIN 3014
PM PARTS FOR OXYGEN GENERATOR
1 Job
CLIN 3015
PM PARTS FOR OXYGEN COMPRESSOR
1 Job
Option Year 4
CLIN 4011
SEMI-ANNUAL PM AND REPAIR
1 Job
CLIN 4012
PM PARTS FOR AIR COMPRESSOR
1 Job
CLIN 4013
PM PARTS FOR AIR DRYER
1 Job
CLIN 4014
PM PARTS FOR OXYGEN GENERATOR
1 Job
CLIN 4015
PM PARTS FOR OXYGEN COMPRESSOR
1 Job
TOTAL
WARRANTY & MAINTENANCE PERFORMANCE INTEGRATION: The base equipment purchase (CLIN 0001 through CLIN 0010) shall include the standard Original Equipment Manufacturer (OEM) manufacturer warranty of at least one (1) year at no additional cost to the Government. To prevent duplicate billing, the annual preventive maintenance service option periods (CLINs 1011 through 4015) shall be scheduled to commence immediately upon the expiration of the initial one-year warranty period.
Description:
Type: Firm-Fixed Price (FFP)
Location: Installation, PM, calibration, and corrective maintenance will be performed on-site at: United States Naval Hospital Guam Building 50 Fahrenheit Rd Agana Heights, Guam 96910
Delivery Date: On or before September 30, 2026
DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)
DBIDS is the current system for access control verification and management for the Department of Defense (DoD).
(a) In accordance with CNICMEMO dated May 5, 2017, individuals currently using an NCACS credential for Installation access are required to switch to a DBIDS no later than 14 August 2017. After 14 August 2017, the NCACS credential will no longer be valid for access to Navy Installations.
(b) NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. To ensure uninterrupted Installation access, current NCACS credential holders are encouraged to shift to the DBIDS credential as soon as possible as Navy does not have the ability to extend this deadline. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential.
(c) Individuals who apply for NCACS credentials during the period of 17 April through 31 May 2017 must also obtain DBIDS credentials. NCACS credentials issued after 17 April 2017 will no longer be accepted without an accompanying DBIDS credential for Navy Installation access.
(d) DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/
For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.
For Naval Hospital Guam, Pass and Decal Office, call: 1.671.339-5208.
(e) To pre-enroll for a DBIDS card, visit https://dbids-global.dmdc.mil/enroll#!/. Pre-enrolling will help expedite your processing time.
(f) Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at entry control point (ECP).
This acquisition incorporates by reference the following FAR provisions and clauses:
52.203-3 Gratuities
52.203-6 Restrictions on Subcontractor Sales to the Government. (Alternate I)
52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024).
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.
52.204-7 System for Award Management (AUG 2025)
52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)
52.204-13 System for Award Management—Maintenance (AUG 2025)
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Aug 2025)
52.209-5 Certification Regarding Responsibility Matters (August 2025)
52.209-6 Protecting the Government’s Interest When Subcontracting (Aug 2025)
52.209-7 Information Regarding Responsibility Matters (Aug 2025)
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Aug 2025)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Aug 2025)
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability (Aug 2025)
52.212-4 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (DEVIATION 2026-O0038) (Feb 2026),
52.217-5 Evaluation of Options (Deviation 2026-O0027) (Feb 2026)
52.219-1 Small Business Program Representations (Feb 2026)
52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Feb 2026)
52.219-8 Utilization of Small Business Concerns (Feb 2026)
52.219-28 Post-award Small Business Program Representation (Feb 2026)
52.222-3 Convict Labor (Sept 2025)
52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021)
52.222-19 Child Labor-Cooperation with Authorities and Remedies (Sept 2025)
52.222-35 Equal Opportunity for Veterans. (Sept 2025)
52.222-36 Equal Opportunity for Workers with Disabilities (Sept 2025)
52.222-37 Employment Reports on Veterans. (Sept 2025)
52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Sept 2025)
52.222-41 Service Contract Labor Standards (Sept 2025)
52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)
52.222-43 FLSA and Service Contract Standards-Price Adjustment (Option Contracts) (Sept 2025)
52.222-50 Combating Trafficking in Persons (Sept 2025)
52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Sept 2025)
52.222-62 Paid Sick Leave Under Executive Order 13706 (Sept 2025)
52.223-23 Sustainable Products (Sept 2025)
52.225-18 Place of Manufacture (Aug 2018)
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
52.228-5 Insurance-Work on a Government Installation (Jan 1997)
52.229-11 Tax on Certain Foreign Procurements-Notice (Jul 2025)
52.229-12 Tax on Certain Foreign Procurements (Jul 2025)
52.232-18 Availability of Funds (Apr 1984)
52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)
52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
52.233-1 Disputes (Aug 2025)
52.233-2 Service of Protests (Aug 2025)
52.233-3 Protest after Award (Aug 2025)
52.233-4 Applicable Law for Breach of Contract Claim (Aug 2025)
52.237-1 Site Visit (Apr 1984)
52.237-2 Protection of Government Buildings, Equipment (Apr 1984)
52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038)
52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) (Feb 2026)
52.247-34 F.O.B. Destination (Jan 1991)
The following additional DFARS provisions and clauses applicable to this acquisition are incorporated by reference:
252.201-7000 Contracting Officer’s Representative (Dec 1991)
252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)
252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)
252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)
252.204-7004 Antiterrorism Awareness Training for Contractors (Jan 2023)
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation May 2025)
252.204-7022 Expediting Contract Closeout (May 2021)
252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)
252.209-7004 Subcontracting with Firms Owned by State Sponsors of Terrorism (May 2019)
252.211-7003 Item Unique Identification and Valuation (Jan 2023)
252.211-7008 Use of Government-Assigned Serial Numbers (Sep 2010)
252.215-7008 Only One Offer (Dec 2022)
252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023)
252.225-7000 Balance of Payments Program Certificate
252.225-7001 Buy American and Balance of Payments Program—Basic (Feb 2024)
252.225-7002 Qualifying Country Sources as Subcontractors (Mar 2022)
252.225-7012 Preference for Certain Domestic Commodities (Apr 2022)
252.225-7036 Buy American-FTAs-Balance of Payments Program-Basic (Feb 2024)
252.225-7048 Export-Controlled Items (Jun 2013)
252.225-7052 Restriction on acquisition of Certain Magnets, Tantalum (May 2024)
252.225-7055 Representation Regarding Business Operations with the Maduro Regime (May 2022)
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (Jun 2023)
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)
252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)
252.232-7010 Levies on Contract Payments (Dec 2006)
252.239-7098 Prohibition on Contracting to Maintain Computer Network (Deviation Apr 2021)
252.243-7001 Pricing of Contract Modifications (Dec 1991)
252.243-7002 Requests for Equitable Adjustment (Dec 2022)
252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)
252.246-7003 Notification of Potential Safety Issues (Jan 2023)
252.246-7008 Sources of Electronic Parts (Jan 2023)
252.247-7023 Transportation of Supplies by Sea—Basic (Oct 2024)
The following FAR provisions and clauses incorporated by full text apply to this acquisition:
52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Aug 2025)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
The following is inserted as new paragraph (f) of the provision:
(f) QUOTER INSTRUCTIONS
The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.
Quoter shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor, authorized reseller, or authorized service provider for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other document(s) from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The Quoter shall provide labor, all supplies, OCONUS transportation, and tools to perform the services in accordance with (IAW) Original Equipment Manufacturer (OEM) specifications and the Joint Commission Hospital Accreditation Program requirements. The Contractor shall allow only FULLY QUALIFIED FIELD ENGINEERS who have gone through OEM Training to perform services.
All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to uyen.t.tran6.civ@health.mil no later than 11:00 am Pacific on 17 August, 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of common interest to all prospective Quoters.
Electronic Submission of Quotes:
Quotations shall be submitted electronically via email to uyen.t.tran6.civ@health.mil.
Quoters are instructed to electronically submit their complete quotation in one (1) single file, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:
- FACTOR 1: Technical Capability:
The Quoter shall submit a capabilities statement, not to exceed two (2) pages, demonstrating the ability of the proposed product to meet the salient physical, functional, and/or performance characteristics identified in Attachment 1 (Statement of Work).
The Quoter shall include OEM-certification or authorized distributor/reseller letter. The quote shall contain a description, including brand name, part number/make or model number, and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the solicitation.
- FACTOR 2: Delivery Requirement:
Defined as the vendor’s ability to deliver supplies as scheduled. The Government will evaluate Supplier Performance Risk System (SPRS) to provide RECENT and RELEVANT performance of supplier’s risk to deliver supplies required in this solicitation.
RECENT is defined as supplies delivered within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as supplies the same as or similar to the supplies specified in the Statement of Work (SOW). Delivery Requirement information not meeting the above criteria will not be used for evaluation.
- FACTOR 3: Price:
The Quoter shall submit a firm-fixed-price for all contract line item numbers (CLINs) identified. Quoters are explicitly instructed to include a standard, minimum one-year OEM warranty within their base equipment pricing. Pricing for Option Year 1 (CLINs 1011 through 1015) must reflect only maintenance services that begin after the base warranty has expired. Incomplete pricing may result in a Quoter’s quotation being deemed ineligible for award.
Quotations must be received no later than 9:00am Pacific on 25 August, 2026.
(End of provision)
52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the Offeror responsible whose offer conforming to the solicitation will be most advantageous
to the Government, price and other factors considered. The following factors will be used to evaluate offers:
(1) Technical Capability
(2) Delivery Requirement
(3) Price
Technical Capability will be rated on an Acceptable/Unacceptable basis, and Delivery Requirement will be more important than price.
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
The following is inserted as new paragraph (d) of the provision:
(d) EVALUATION FACTORS FOR AWARD
Contract award shall be made on a “Delivery Requirement Price Tradeoff” basis. This process allows for a tradeoff between delivery requirement and price and allows the Government to accept other than the lowest priced quote or other than the highest rated quote to achieve a best-value contract award. This may result in an award to a higher-rated, higher-priced quote if the Government determines that the delivery requirement of the higher-priced quote outweighs the price difference. The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process.
The Quoter’s technical capability will be evaluated to determine if it is acceptable or unacceptable in accordance with the evaluation criteria stated in this RFQ. Contractor must be an OEM authorized distributor/reseller in order to be rated “Acceptable.” If a Quoter’s technical capability is determined to be unacceptable, the Quoter will no longer be considered for award. Award will be made to the Quoter providing a quote that is deemed most advantageous to the Government, whose technical capability has been determined to be “Acceptable” and trading off delivery requirement against price.
The Government intends to award based on initial quotes. Notwithstanding this intent, the Contracting Officer reserves the right to conduct exchanges if it is within the best interest of the Government, a matter within their discretion.
Certified cost or pricing data is not required for commercial acquisitions or for acquisitions at or below the simplified acquisition threshold. However, if only one proposal is received, other than certified cost or pricing data may be required.
FACTOR 1: TECHNICAL CAPABILITY:
The Government will use the following ratings/descriptions in Table 1 when evaluating technical capability:
Table 1. Technical Capability Ratings
Rating
Description
Acceptable
Quote clearly demonstrates the ability of the products to meet the salient characteristics needed.
Unacceptable
Quote does not demonstrate the ability of the products to meet the salient characteristics needed.
If a quote is rated Unacceptable in Technical Factor 1, the quoter will no longer be eligible for award nor be evaluated in any remaining factors.
FACTOR 2: DELIVERY REQUIREMENT:
Delivery Requirement is defined as the ability to deliver supplies as scheduled. The Government will evaluate Supplier Performance Risk System (SPRS) to provide RECENT and RELEVANT delivery supplier’s risk to deliver supplies required in this solicitation.
The delivery requirement evaluation will result in an integrated assessment of the Quoter’s probability of successfully performing the RFQ requirements. The delivery requirement evaluation considers each Quoter’s demonstrated recent and relevant record of delivery in performing the risk to deliver supplies required in this solicitation. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Quoter’s performance. The Supplier Performance Risk System (SPRS) is based on the Quoter’s overall record of recency, relevancy, and quality of performance. These are combined to establish one delivery requirement confidence assessment rating for each Quoter. The Government will pull this data directly from SPRS; Quoters do not need to submit SPRS documentation with their quote.
The Government will use the following ratings/descriptions in Table 3 when evaluating delivery requirement:
Table 3. Delivery Requirement Confidence Assessment Ratings
Rating
Description
Substantial Confidence
Based on the Quoter’s SPRS records (with a Supplier Risk Score of above 15%), the Government has a high expectation that the Quoter will successfully deliver the required supplies.
Satisfactory Confidence
Based on the Quoter’s SPRS records (with a Supplier Risk Score between 10% to 15%), the Government has a reasonable expectation that the Quoter will successfully perform the required effort.
Neutral Confidence
No SPRS records is available or the Quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Quoter may not be evaluated favorably or unfavorably on the factor of delivery requirement.
Limited Confidence
Based on the Quoter’s SPRS records (with a Supplier Risk Score between 5% to 10%), the Government has a low expectation that the Quoter will successfully deliver the required supplies.
No Confidence
Based on the Quoter’s SPRS records (with a Supplier Risk Score below 5%), the Government has no expectation that the Quoter will be able to successfully perform the required effort.
If a quote is rated Limited Confidence or No Confidence in Factor 2, the quote will no longer be eligible for award nor be evaluated in any remaining factors.
SPRS COLOR LEGEND
Top 5%:
BLUE
Next 10%:
PURPLE
Next 70%:
GREEN
Next 10%:
YELLOW
Lowest 5%:
RED
No Scorable Data:
WHITE (*)
Scorable Data Pending:
GREEN (*)
Vendor Excluded:
GREY
No Score:
BLACK
FACTOR 3: PRICE:
The Government will evaluate the quoted price for price reasonableness. The following price analysis techniques may be used to ensure a fair and reasonable price:
- Comparison of quoted prices received in response to the solicitation.
- Comparison of quoted prices with the independent Government estimate.
- Comparison of quoted prices with available historical information.
- Comparison of quoted prices with prices obtained through market research for the same or similar items.
Price must be determined fair and reasonable in order to be eligible for award. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. A price that is found to be unreasonably high may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall quote not being considered for award.
(End of provision)
52.217-8 Option to Extend Services (Nov 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.
(End of clause)
52.217-9 Option to Extend the Term of the Contract
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years (60 months).
(End of clause)
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph
identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
https://www.acquisition.gov
(End of provision)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
https://www.acquisition.gov
(End of clause)
52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)
(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.
(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.
(End of provision)
52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)
As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR
(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.
(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.
(End of clause)
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause—
“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall—
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items—
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
INVOICE AND RECEIVING REPORT COMBO
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table
Field Name in WAWF
Data to be entered in WAWF
Pay Official DoDAAC
HQ0490
Issue By DoDAAC
HT9410
Admin DoDAAC
HT9410
Inspect By DoDAAC
N/A
Ship To Code
HT0654
Ship From Code
N/A
Mark For Code
N/A
Service Approver (DoDAAC)
N/A
Service Acceptor (DoDAAC)
N/A
Accept at Other DoDAAC
N/A
LPO DoDAAC
N/A
DCAA Auditor DoDAAC
N/A
Other DoDAAC(s)
N/A
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
The following Defense Health Agency (DHA) Procedures, Guidance, and Information (PGI) apply to this acquisition:
DHA PGI 233.103-90 AGENCY LEVEL PROTESTS (March 22, 2020)
An interested party filing a protest with Defense Health Agency (DHA) has the option of requesting review by either the Contracting Officer (CO) or an independent review Official (IRO), who is a DHA official at a level above the CO. Alternately, an interested party may request IRO review as an appeal of the CO’s protest decision.
Where applicable, an interested party must clearly state in the protest that IRO review is requested and must specify the nature of the independent review sought – whether as an alternative to CO review or as an appeal of the CO’s decision.
Regardless of which review is requested, all protests must be complete and submitted to the CO within the timeframes specified in FAR Subpart 33.1.
(End of DHA language)