PA038-26 Provision of 1099 Processing Services on an Annual Contract

Gwinnett County Government is soliciting proposals for an annual contract to provide comprehensive 1099 processing services for the Department of Financial Services. The scope of work includes form generation, printing, mailing, e-filing with the IRS, and TIN matching, utilizing data from the County's Oracle system of record. The selected provider must be capable of processing over 100,000 forms annually and must have the solution fully implemented by December 1, 2026. The contract begins upon award and includes four optional 12-month renewal periods. Key requirements include strict adherence to IRS Pub. 1075 security standards, the use of multi-factor authentication for a secure recipient download portal available for at least three years, and the truncation of SSNs and TINs on printed forms for privacy. Proposals are evaluated through a three-phase process consisting of a technical evaluation, a fee proposal review, and an optional interview. Submissions must include a Code of Ethics Affidavit, a Contractor Affidavit and Agreement regarding E-Verify compliance, and a separate sealed fee schedule. Proposals are due by 2:50 P.M. local time on October 2, 2026.