Part 8 - JF26-78 Equipment Maintenance Nitrogen Generator

The Utah Department of Agriculture and Food is seeking to award a sole-source service contract for the annual preventative maintenance and repair of a specific NM32LA-A nitrogen generator with serial number 770001760, critical to the operation of analytical instrumentation such as the Agilent 1290QQQ used in laboratory testing of plant materials, cannabis, soil, and contaminants. The contract is justified under Utah Procurement Code provisions permitting non-competitive awards due to the exclusive nature of OEM service and parts availability, as Peak Scientific is the only vendor capable of providing compatible technical support and replacement components. The contract value is $5,947.83 for a one-year term running from April 16, 2026, to April 15, 2027, with an annual maintenance visit scheduled for August 2026 and repair services required to be completed within five business days of failure. The generator must maintain nitrogen purity of greater than 99.0% with hydrocarbon contamination below 1 ppm to ensure uninterrupted performance of sensitive equipment. The contract is structured as a sole-source procurement, with no formal evaluation factors, competitive bidding, or trade-off analysis applied, given the absence of alternative vendors. All service delivery is to occur at the UDAF laboratory located in Taylorsville, Utah, under F.O.B. Destination, Freight Prepaid terms, with the vendor responsible for all transportation costs. The Division of Purchasing serves as the contracting authority, and Cameron Cheyne is designated as the primary technical point of contact for service delivery oversight. Payment terms are net 30 days from invoice date, with no formal invoicing platform specified. No federal acquisition regulations or clauses apply; the procurement is governed entirely by state-level procedures. No certifications, socioeconomic designations, or UEI/CAGE codes for the vendor are provided, and no formal packaging, preservation, or marking standards are included, though asset tracking is implemented via the serial number. The vendor, Peak Scientific, has been identified as the sole-source provider through documented market research confirming no viable alternatives, and a public notice period yielded no competing responses, further validating the justification. The contract does not include options, multi-year terms, or extension mechanisms beyond the stated 12-month period.