Pavement Maintenance Crack Filling Operations Project No. 112201-15

The City of Independence, Missouri, is soliciting bids for the Pavement Maintenance Crack Filling Operations Project under Solicitation Number 26022, with a response deadline of June 18, 2026. All bids must be submitted electronically through the www.publicpurchase.com portal; paper, fax, or email submissions will not be accepted. The project involves sealing non-working longitudinal and block cracks measuring 3/4” to 1-1/2” in width using asphaltic sealants compliant with ASTM D 6690 Type II, ASTM D 3381/D 5078, and other referenced standards, while following the City of Independence Design & Construction Manual and APWA Section 2206. Work includes routing, cleaning with compressed air or hot-air lances, and proper material application, with equipment such as a 25-hp router and 50 CFM compressor required. Performance is limited to municipal boundaries in Independence, MO, and is contingent on funding availability, allowing the City to cancel the contract if funds are reduced or eliminated. The period of performance begins upon Notice to Proceed and excludes winter months, holidays, and inclement weather. Award will be made to the lowest priced, most responsive and responsible bidder whose proposal is deemed most advantageous to the City, following a Lowest Price Technically Acceptable approach without formal weighting of evaluation factors. Key requirements include submitting a complete proposal with an affidavit, reference sheet, payment and performance bonds, and the PW-2 form for prevailing wage compliance. Contractors must obtain all required permits for right-of-way work, ensure all personnel complete a 10-hour OSHA safety course within 60 days of starting, and maintain current insurance certificates submitted within 15 days of award, or face financial penalties of $2,500 plus $100 per untrained employee per day. Change orders are capped at 10% of the contract value without City Council approval, and the contract includes provisions to withhold payment for noncompliance with safety, insurance, or documentation requirements. The City reserves the right to inspect all work continuously, require correction of nonconforming work at no extra cost, and enforce ADA compliance via a completed checklist. No UEI, CAGE code, or socioeconomic certifications are required, but bidders must disclose all subcontractors and identify those designated as Minority Business Enterprises. Packaging, delivery terms, and specific FOB conditions are not detailed beyond requiring unit pricing to include packaging unless otherwise