Personal Hygiene and Grooming Products

The Statewide Procurement Division of the Texas Comptroller of Public Accounts is soliciting sealed responses for Personal Hygiene and Grooming Products under solicitation number 304T-26-652A1.3, with a response deadline of May 26, 2026. These products are exclusively for resale within the Texas Department of Criminal Justice Prison Commissaries Division, where maintaining consistent inventory levels is critical to operations. The solicitation requires compliance with detailed specifications for items including antifungal powder, hairbrushes, shaving cream, panty liners, sanitary napkins, and tampons, with mandatory reference brands and strict physical standards such as bar soap weight limits, unscented and individually wrapped panty liners, and block-style hairbrushes. All products must be new, unused, in first-class condition, and free from reconditioned, discontinued, or prototype items. Bar coding is required on both individual packages and cases using UPCA, UPCE, or Code 3 of 9 formats to ensure compatibility with TDCJ scanning systems, and each item offered must be accompanied by one physical sample for evaluation. Packaging and delivery requirements are highly specific: items must be labeled with weather-resistant labels showing brand name, quantity, lot number, and other identifiers; deliveries must include packing slips and be marked with the purchase order number. Pallets must be 40 inches by 48 inches with four-way entry, devoid of center double runners, and products must be shrink-wrapped upon palletization; pallets are non-exchangeable. Delivery must occur during the customer's operating hours without additional charges for off-hours delivery, under FOB Destination terms where the contractor bears all shipping costs and risk of loss until receipt. The contract has a base term ending August 31, 2027, with two optional one-year renewals exercisable unilaterally by the Comptroller. Bidding is structured as firm price with escalation, with estimated quantities based on prior usage but not guaranteed. Award will be made on a best-value basis per line item, potentially resulting in multiple vendors, contingent on strict pass/fail criteria including submission of the mandatory price sheet and signed execution form. Contractors must maintain at least $1 million in commercial general liability insurance, disclose any conflicts of interest, comply with confidentiality and cybersecurity requirements, and adhere to Texas Government Code provisions on audits, debarment, human trafficking, tax status, and equal employment opportunity. All responses must be