Pharmacy Vault and Prescription Retrieval System for Western Oregon Service Unit

This is a Sources Sought Notice Announcement only. This advertisement is not a solicitation for offers, nor is it a request for quotes. A request for quotes may be issued at a later date.

Portland Area Indian Health Service (PAIHS) is seeking responsible vendors capable of furnishing, installing, implementing, and supporting a new Pharmacy Vault and Prescription Retrieval System at Chemawa Indian Health Center, Western Oregon Service Unit (WOSU), located in Salem, Oregon. Responses to this notice may also be utilized when conducting market research for the same or similar requirements at other PAIHS service units over the following 18 months; including Fort Hall Service Unit (FHSU) in Fort Hall, Idaho; Warm Springs Service Unit (WSSU) in Warm Springs, Oregon; and Yakama Service Unit (YSU) in Toppenish, Washington. The requirement includes equipment, software, physical installation, implementation, data migration, training, maintenance, and technical support. The requirement includes equipment, software, physical installation, implementation, data migration, training, maintenance, and technical support. The anticipated contract will include one 12-month base period and four 12-month option periods. Installation and implementation will be included in the base period. The incumbent lease and support extension expires 12/31/2026. The Government anticipates transition to a successor solution beginning on or about 1/1/2027, but has not established the required contract award date, performance start date, installation date, cutover date, or operational acceptance date. A draft Performance Work Statement (PWS) is attached, and the Government requests that interested vendors submit any comments on the draft PWS for consideration.

The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEEs), other small businesses, and large businesses; (2) their socioeconomic status; and (3) their size classification under North American Industry Classification System (NAICS) code 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing, for which the small business size standard is $40.0 million in average annual receipts. Respondents may recommend a different NAICS code based on the predominant purpose and proposed acquisition model. Responses will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. This market research supports consideration of acquisition procedures under the Buy Indian Act, 25 U.S.C. 47, and HHSAR Subpart 326.6.

Interested parties shall not be reimbursed for costs associated with preparation of their responses. Any proprietary information should be marked. Interested organizations presenting a Capability Statement in response to this Sources Sought Notice must identify their size status.

Respondents must be registered in the System for Award Management (SAM) at www.sam.gov and complete the applicable representations and certifications.

Responses should include: (1) Business Name; (2) Point of Contact Name, Phone Number, and Email Address; (3) UEI and CAGE Code; (4) Business Size and applicable socioeconomic status, including ISBEE or IEE status; (5) a brief description of the proposed solution and acquisition model, including capability, capacity, footprint, major equipment, site needs, available interface or barcode/label workflow capabilities, manual workflow steps, third-party dependencies, and information needed from the Government; (6) a typical and an accelerated implementation schedule identifying total deployment lead time, the latest practical contract award date, the latest date performance must begin to minimize downtime, on-site installation time, cutover time, and minimum and typical continuous downtime for prescription-retrieval functions, controlled-substance storage and accountability, and overall pharmacy operations, distinguishing system unavailability, degraded or manual operations, and complete interruption; (7) methods to minimize downtime and all assumptions or prerequisites involving incumbent removal, site turnover, Government actions, data, information technology, facility conditions, and access; (8) the proposed data migration approach; (9) rough-order-of-magnitude pricing for one base year and four option years, separating one-time installation and implementation costs from recurring costs; (10) relevant past performance; and (11) comments on the draft PWS, potentially restrictive requirements, recommended performance standards, and recommended NAICS code. Respondents claiming ISBEE or IEE status should include a completed IHS Indian Economic Enterprise Representation Form.

All capability statements sent in response to this Sources Sought Notice must be submitted electronically by email in Microsoft Word or Adobe Portable Document Format (PDF). All submissions shall be received by PORAOAcquisition@ihs.gov no later than Friday July 31st, 2026 at 5:00 PM Pacific. The email subject line shall include reference number "75H71326Q00063."

Contracting Office Address:

Portland Area Office

Attention: Jacob Blalock, Purchasing Agent

1414 NW Northrup Street, Suite 800

Portland, OR 97209

Email: PORAOAcquisition@ihs.gov

Place of Delivery/Performance:

Western Oregon Service Unit

3750 Chemawa Road NE

Salem, OR 97305