Photo and Asset Management Services

Combined Synopsis/Solicitation Photo and Asset Management Services Solicitation # ED-FSA-14-Q-0012 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, using Simplified Acquisition Procedures under FAR Part 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. This solicitation is issued as a request for quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-76, effective August 25, 2014. All responsible sources may submit a proposal. 3. The North American Industry Classification System (NAICS) code is 541922 - Offerors must be registered in the Central Contractor Registration (CCR) at http://www.sam.gov, in order to be considered for award. 4. FAR Clauses 52.212-1, Instructions to Offerors - Commercial, applies to this procurement. 5. FAR Clauses 52.212-3, Offeror Representations and Certifications - Commercial Items, applies to this solicitation. Include a completed copy of the provision at 52.212-3 with any quote provided in response to this solicitation. 6. FAR Clauses 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this solicitation. 7. FAR Clauses 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, applies to this solicitation. 8. The attachment Additional Terms and Conditions includes additional contract terms and conditions applicable to this solicitation. 9. The Government contemplates an award of a Firm Fixed Priced purchase order contract resulting from this solicitation. 10. Description of Products/Services: The U.S. Department of Education, Federal Student Aid (FSA), has a requirement for a multimedia (e.g., photos, images, music) subscription service. The vendor shall provide royalty-free multimedia subscription services that can be used to support FSA's outreach and communications to both internal and external audiences. At a minimum, the vendor shall provide the following: A. Access to a digital library with a minimum of at least 75 million combined multimedia artifacts (which include but are not limited to: vectors, images, music, movies, illustrations, fonts, GIFs, etc.). For images, the Vendor shall provide a wide variety of size selection options and should have flexible pricing. B. Shall not have a limit on the number of items that can be purchased/downloaded daily. C. Provide license rights to purchase, use, store, and reproduce various forms of multimedia acquired. Items acquired from the digital library will be used by FSA and its contractors (working on FSA's behalf) for an unlimited number of uses in any and all media for all purposes. D. Provide a minimum of 4 (four) multi-user extended licenses. E. Provide trend reports that analyze the latest visual trends, detailing shifts in consumer behavior as well as the ways advertisers are tailoring their messages and imagery to more effectively communicate with consumers. 11. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability (as defined in section 11 - Description of Services) and price. All non-price factors (i.e., technical capability and past performance) are significantly more important than price. Submit the following documents in response to this RFQ: A. Technical capability or summary of services / subscription. No more than 5 (five) pages. At a minimum the summary must address the details of the subscription, number of multimedia items available, licensing terms, download limits, credits, etc. B. Price Quotation - Shall include: 1) Price for 1 Twelve Month Base Period and 4 Twelve Month Option Periods. 2) Offers may include information and pricing for purchasing credits. C. Past Performance Reference - No more than 1 (one page) shall be presented via a narrative of recent performance references (within the last 2 -years) of similar scope, size and complexity as the description of services. The narrative must include: 1) Customer Agency/Company 2) Customer Contact Name/Address / Phone and email) 3) Contract Number and Contact Type 4) Dates of Performance 5) Contract Value: Ceiling/Obligated 6) Description of services provided and the relationship between those services and FSA's requirement. 7) Website addresses to view previous work developed by the contractor, if applicable. D. Signed and completed copy of the provision at 3452.209-70, CONFLICT OF INTEREST CERTIFICATION E. Completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items 12. The provision at 52.212-2-Evaluation-Commercial Items does not apply to this acquisition as offerors will be evaluated on a best value basis. The evaluation factors are listed below in order of importance: 1. Factor 1: Technical acceptability - The quote meets all of the requirements listed in Section 10 - Description of Services. 2. Past Performance - The past performance is of similar size and complexity as the requirement. If an offeror does not have past performance then they will be rated neutral. 3. Price - The reasonableness of the overall price including options will be determined by adequate price competition, and realism will be based on a demonstrated understanding of the requirement. 13. Offers are due on September 19, 2014 at 4:00 PM EST. All questions/inquiries must be submitted to the Contracting Officer via electronic mail (e-mail). Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Pennie Summers and copy to Bernard Barr via email to: Pennie.summers@ed.gov and Bernard.barr@ed.gov, respectively. Offerors who fail to complete and submit the requirements above may be considered non-responsive. The Additional Provisions, Terms and Conditions are attached.