Police Helicopter Maintenance

Solicitation B2626800 is a requirements contract issued by the City of Philadelphia Procurement Department for comprehensive maintenance services for the Police Department's two AS350B2 helicopters. The contract runs from November 1, 2026, to October 31, 2027, with options for up to four one-year renewals and short-term extensions to prevent coverage lapses. The scope of work includes performing airframe and engine inspections, acting as a liaison for specialty systems such as avionics and thermal imaging, and providing tracking software for inspections and time-limited parts. Maintenance must adhere to Federal Aviation Regulations, Airbus, and Safran Ariel 1D1 manuals. To be eligible, sellers must be Airbus Helicopters authorized repair stations with FAA certification and maintain a facility within 10 miles of the Philadelphia Northeast Airport. Mandatory requirements include attendance at the pre-bid meeting and the provision of a 24/7/365 emergency contact with a 30-minute response time. Response times for unscheduled maintenance range from 2 hours for aircraft at unsecured locations to 24 hours for other requests, while scheduled maintenance must be addressed within 72 hours. The award will be granted to the lowest responsive and responsible seller, with a local business entity preference of 5% or 10% potentially applied to the bid price. Contractors must provide hangar keeper's legal liability insurance of at least 5 million dollars per aircraft or occurrence. Submission requires the use of the PHLContracts portal, including a signed Consent and Authorization form, a 100 dollar annual bid security fee, and various certifications regarding slavery era records and female executive representation. Payments are processed via electronic deposit. All services are subject to Philadelphia Code Chapter 17-1300 and Mayoral Executive Order 03-14 regarding minimum wages and employee benefits.