Polymer Blending Units ¿ Parts, Repairs, and Ancillary Services

The City of Atlanta, through its Department of Watershed Management, is soliciting bids for the supply of manufacturer-certified OEM parts, repairs, rebuilds, inspections, maintenance services, and ancillary support for its existing fleet of SNF Polydyne Floquip Polymer Blending Units installed across multiple water treatment facilities. The solicitation, designated PE-66062-NONST-2026-000000382, is structured as an Invitation for Bid (IFB) with a submission deadline of June 5, 2026, and requires bidders to provide firm pricing aligned with detailed technical specifications for five unit categories including EM-30, EA-70, EA-110, EA-200, and Miscellaneous/Services. All parts and services must meet or exceed manufacturer standards and comply with Federal and Georgia OSHA regulations, FAA standards where applicable, and Energy Star efficiency criteria. Bidders must submit physical product samples, warranty documentation with a minimum 12-month coverage, and complete compliance declarations for every specification—explicitly stating “Compliance” or “Exception” with no shorthand notations allowed. The award is expected to follow a Lowest Price Technically Acceptable model, prioritizing the lowest firm price among technically compliant offers. Performance is required at various City of Atlanta water treatment facilities in Georgia, with all materials to be delivered undamaged and ready for use. Bidders must ensure 90% of parts are delivered within 24 hours and 100% within 72 hours of request, while also providing a minimum of four hours of training to city staff and maintaining full documentation for asset management and compliance reporting. A required annual Report of Purchases must be submitted within 15 days of each contract anniversary, with non-compliance risking future contract eligibility. Special requirements include full disclosure of all subcontractors with mandatory completion of the IIREA form, reimbursement of authorized onsite visit expenses, indemnification against patent-related claims, and strict price escalation controls—price increases require 30-day notice and supporting cost data, while any cost reductions must be passed on to the City. A multi-year option for up to three years may be proposed, but its implementation is contingent upon annual funding availability. The City retains final inspection and acceptance rights at the point of delivery, and all packages must be marked with the City’s purchase order number and user department, accompanied by a sealed packing list, though no specific labeling standards such as