Pool of Vendors, Master Agreement to Provide Mortuary Services

Texas A&M University is soliciting bids to establish a Master Order for a pool of vendors to provide comprehensive mortuary services for its Willed Program in College Station and Bryan, Texas. The solicitation, numbered TAMU-TAMHSC-ITB-26-0642, is structured as an indefinite-delivery, indefinite-quantity (IDIQ)-type agreement with an initial one-year term and up to four one-year renewal options, capping the total potential term at five years. Vendors must respond via the AggieBid electronic portal by the deadline of June 26, 2026, with manual submissions accepted only if accompanied by a completed W-9 form and submitted using Texas A&M’s official forms. The scope of services includes cadaver retrieval and transport within a 200-mile radius, embalming (first injection and full arterial), cremation with options for return or scattering of ashes, death certificate processing, daily storage, documentation, and delivery services, all in accordance with detailed specifications not fully disclosed but referenced in the solicitation. Pricing is solicited on a line-item basis for each service, with no fixed unit prices provided; vendors must propose their own rates, and renewal pricing may include increases only if specified in writing with a maximum percentage and submitted at least 30 days before renewal. Compliance with state-specific requirements is mandatory, including the submission of a State of Texas Subcontracting Plan (SP) with good faith efforts to involve certified VetHUB vendors, with a subcontracting goal of 1% across all contract types. Vendors must also maintain Commercial General Liability Insurance with minimum limits of $1 million per occurrence and $2 million general aggregate, issued by an A.M. Best A- or better-rated company, and must file a current Certificate of Insurance. Evaluation of proposals will be based on a best-value trade-off approach, weighing factors such as purchase price, vendor reputation, quality of services, alignment with institutional needs, past relationship with the university, compliance with laws concerning historically underutilized businesses, total long-term cost, and ability to meet minimum specifications. The contract is subject to appropriation of funds by the Texas Legislature, and performance may be terminated if funds are not made available. The point of performance is primarily the School of Medicine MREB Cadaver Lab in Bryan, TX, with pickup and return logistics coordinated from this location. No formal FAR clauses or federal identifiers are incorporated, but state-level procurement policies and subcontracting obligations govern the agreement.