PPSC DQ 27-001 Dental Loupes

Pikes Peak Community College is soliciting bids for dental loupes and LED headlights under solicitation number DQ1-GJJA-2027000014-2, with responses due by July 21, 2026. The procurement is for the Dental Program at the Rampart Range Campus in Colorado Springs, Colorado, and requires delivery of 3.0X magnification loupes with customized ergonomic fit, carrying case, nose pads, cleaning cloth, side shields, and head strap, along with LED headlights featuring rechargeable battery packs, charging cradles and cables, and a minimum one-year warranty. All equipment must comply with Colorado accessibility standards and WCAG Level AA for any digital components. The contract is anticipated to run from August 1, 2026, through June 30, 2027, with an option to renew for up to two additional years for a total term of three years. Pricing is the primary evaluation factor, but non-price factors including sample quality and lead time may be considered in a trade-off analysis, meaning the award is not necessarily to the lowest bidder but to the most advantageous offer overall. All submissions must be submitted via email to PROCUREMENT.BIDS@PIKESPEAK.EDU and must include a fully completed Quote Response Sheet (Exhibit A), IRS Form W-9, and a Certification of Independent Price Determination. Respondents claiming Service-Disabled Veteran-Owned Small Business status must provide SBA certification, and those asserting Colorado Vendor Self Service membership must provide their VSS number. The solicitation does not require UEI or CAGE codes, and no formal packaging, marking, or MIL-STD specifications are included beyond the requirement for a carrying case. Delivery is to be made to 11125 Cross Peak View, Colorado Springs, CO 80921, and pricing must include all shipping and installation costs. No specific inspection procedures are outlined, and acceptance is based on conformance to technical specifications and submission of required documentation. The contract will be awarded as a Firm Fixed Price agreement, though this is inferred, and all quote materials become the exclusive property of the State of Colorado. The Procuring Contracting Officer is James Gellenbeck, and no Contracting Officer’s Representative has been designated. Payment processing must occur through the Colorado Vendor Self Service system, and no federal invoicing tools are referenced.