Pre-Advertisement Notice for AFRD Fitness Equipment

The City of Atlanta, through the Atlanta Fire Rescue Department, is initiating a Multi-Step Sealed Bid process to procure comprehensive fitness equipment and ongoing support services for its fitness facilities. The procurement, identified by solicitation number PE-66062-NONST-2026-000000403 and under NAICS code 423440, begins with a prequalification phase followed by an Invitation for Bid, with responses due by June 30, 2026. Vendors must supply a full range of commercial-grade fitness equipment including upright bikes, functional trainers, ascent trainers, treadmills, fan bikes, rowers, climb mills, medicine balls, kettlebells, dumbbells, storage racks, foam rollers, exercise mats, stability balls, and adjustable benches, all of which must be manufacturer standard models currently in production. Each item must be delivered, installed, balanced, tested, and made ready for immediate use at designated AFRD locations across Georgia. The selected vendor is responsible for providing preventive maintenance, on-site diagnostics, certified repair services, and prompt parts replacement, with a requirement to supply 90% of needed maintenance parts within 24 hours and the remaining 10% within 72 hours. All equipment must comply with industry standards, be accompanied by original manufacturer warranties, and include specific warranty terms such as a ten-year frame warranty and one-year parts warranty for adjustable benches. Vendors must be certified by the equipment manufacturers to perform all service and repairs, and must provide operating and service manuals for every piece of equipment. Pricing must meet or beat store, municipal, state, and federal benchmarks, and substitute items are only permissible if the originally specified items are discontinued, at the same quoted price. All packaging must follow commercial standards, clearly marked with the City’s purchase order number and user department, and sealed packing lists must accompany each shipment. The vendor serves as the sole point of contact for the City, retains full responsibility for subcontractors, and must disclose all subcontractors with completed IIREA forms in the bid submission. Failure to comply with any requirement, including non-identical materials or lack of certification, results in rejection or contract termination. The City retains the right to conduct independent inspections and testing at the vendor’s expense, and may require plant visits to verify production capacity and compliance. Bidders must respond to each specification with a clear “Compliance” or “Exception” and submit descriptive literature electronically.