Preventative Maintenance for Emergency Generators

The Indiana Department of Administration, Division of Public Works, is soliciting quotations for the preventative maintenance of the emergency generator system at the Evansville Psychiatric Children’s Center. The contract, estimated to be valued at less than 150,000 dollars, requires the contractor to provide all labor, materials, tools, and supervision to keep the system in optimum operating condition. The scope of work includes general maintenance such as the repair and replacement of parts under 250 dollars, calibration, cleaning, and lubrication, as well as emergency services provided at an additional charge. Specific technical requirements include the use of technicians experienced with ASCO/EMERSON Automatic Transfer Switch systems and the adjustment of coolant to 30 degrees below zero. The agreement is for an initial term of 365 days with the possibility of renewal for three additional contract years. Key deliverables include a maintenance management program schedule provided to the Facilities and Environmental Manager, detailed reports after each service, and annual oil and fuel analyses. A 4-hour load bank test cycle is specifically required for 2027. The contractor must comply with all state and federal laws, including Indiana Civil Rights Law and OSHA trench safety regulations. Award is based on an annual lump sum amount, and the contractor must provide a completed W-9 form before any purchase orders are issued. Final acceptance is managed by the Director of Public Works, with a closeout inspection occurring 90 days prior to the contract end or renewal date.