Preventative Maintenance on Numerically Controller Machines

The Naval Air Warfare Center Aircraft Division is looking to procure services to establish and maintain a Preventive Maintenance Program on various Numerical Controlled/Computer Numerically Controlled machines located at the Naval Air Warfare Center Aircraft Division, Lakehurst, NJ. This contract will be for one(1) basic year and two(2) option years. This is a Full & Open Competition. This requirement falls under the Commercial Far Clause 52.212-4. The following is a list of the machine tools (one(1) each) that will be considered on the contract: MACHINE SERIAL NUMBER NOMENCLATURE ACCUSHEAR 837510 1369 SHEAR BEHRINGER HBP530A 201600 SAW CINCINNATI GILBERT DF 6D-55 HORIZONTAL BORING MACHINE CNC DAHLIH DL-HC2000 3004010035/6000RPM HORIZONTAL BORING MACHINE CNC DELTA 2000 GRINDER 61213.1575 SURFACE GRINDER DEVLIEG 5H-72 8103 HORIZONTAL BORING MACHINE FLOW 712207 395714 WATER JET CUTTING MACHINE GIDDINGS & LEWIS 15U 532-75-79 TURNING CENTER CNC GIDDINGS & LEWIS 84VTC 515-3299 VERTICAL TURNING CENTER CNC GIDDINGS & LEWIS G50TX 450-308 HORIZONTAL BORING MACHINE CNC GIDDINGS & LEWIS HYPRO PTMM 7834 PLANER MILL GIDDINGS & LEWIS PC50 445-156-85 HORIZONTAL BORING MACHINE CNC HAAS HS1 50529 HORIZONTAL BORING MACHINE CNC HAAS SL40T 3074298 TURNING CENTER CNC HAAS TL1 69614 LATHE CNC HAAS TL1 3074658 LATHE CNC HAAS TL3 3074581 LATHE CNC HAAS VF 5/50 1052386 VERTICAL MACHINING CENTER CNC HAAS VF 5/50 1065537 VERTICAL MACHINING CENTER CNC HAAS VF4 7897 VERTICAL MACHINING CENTER CNC HAAS VF6 10828 VERTICAL MACHINING CENTER CNC HAAS VS1 2051902 VERTICAL MACHINING CENTER CNC HITACHI 460Q D410533002 WIRE CUT EDM MACHINE HURCO BMC50 BM9003012N VERTICAL MACHINING CENTER CNC HURCO BMC50 BM9002040N VERTICAL MACHINING CENTER CNC HURCO BMC50 BM9007012N VERTICAL MACHINING CENTER CNC INDUSTRIAL MOTION AWJ 5900 5900 WATER JET CUTTING MACHINE JETEDGE 128XT 9407016 WATER JET CUTTING MACHINE JONES & LAMSON 312A 90039 VERTICAL TURNING CENTER CNC KINGSBURY VMC 1466WB-5A M1079 VERTICAL MACHINING CENTER CNC LEBLONDE MAKINO BARON 25 25S-146 TURNING CENTER CNC MAZAK 400-III 179417 TURNING CENTER CNC NIAGARA HBR230810 P53602 PRESS BRAKE PHILLIPS 40-1000-450 94946 DUPLEX GUN DRILL PRATT & WHITNEY 3121 21707 JIG BORING MACHINE TECHNIDRILL 50-10000-120 7069 DUPLEX GUN DRILL VOEST ALPINE 70X3000 MX-24-1 TURNING CENTER CNC WELLS INDEX 520-50 22755 MILLING MACHINE STATEMENT OF WORK DESCRIPTIONS/SPECIFICATIONS 1. This request is for services to establish and maintain a Preventive Maintenance Program on various Numerical Controlled/Computer Numerically Controlled machines located at the Naval Air Warfare Center, Lakehurst, NJ, Buildings 148, 149, 124 and 331. Specific services to be provided are: a. The Contractor shall guarantee a firm fixed price to provide all labor, material, parts and equipment to repair and maintain Numerical Controlled/Computer Numerically controlled machine tools to manufacturer's specifications. NOTE: Coverage is for Electronics not Mechanical. b. Contract Requirements - (1) All on site personnel (technicians) will be factory or trade school certified in the repair and troubleshooting of machine tools. (2) The Contractor will provide five (5) examples that he is a regular supplier of the services required. (3) The contractor should be ISO 9000 (International Standards Organization) or equivalently certified. (4) Contractor will assist the Government in obtaining all technical information required for repair, which is not currently in the possession of the Government, with the exception of documentation from manufacturers who will not provide to other than the Government. (5) The Contractor will provide service within one working day after notification of machine malfunction. (6) The Contractor will supply all test equipment, measuring instruments and specialty tools required to perform service. (7) All services will be performed by competent certified technicians trained in servicing, troubleshooting and routine maintenance of Numerical controlled and Computer Numerical controlled machine tools. (8) All supplies required to perform preventive maintenance such as air filters, indicator bulbs, backup batteries, etc. are the responsibility of the Contractor. (9) Technician's geographical base of operations or location shall be within a 250 mile radius of NAWC Lakehurst NJ. c. The government will supply any manuals or parts listed now in its possession for use by the contractor. This material will remain the property of the Government and will not be removed from the facility. Accuracy and verification on any material or information supplied by the Government is the responsibility of the contractor. d. Routine maintenance shall be provided on each machine on a regularly scheduled basis (Quarterly) consisting of, but not limited to: power supplies, servo systems, feed rates, feedbacks, switches, boards, spindles, speed, dwell, timers, turret position, data input, filters, resolver power supplies, and axis drive motors. e. Such routine maintenance will require that the control specialists examine, test, adjust, calibrate, and clean all machines, control units, operator stations, servo drives, and tape preparation editing units. Typical services shall include: (1) Clean and lubricate tape reader and disc drives. (2) Check and replace memory board backup batteries as recommended by the manufacturer. (3) Maintain memory board charging systems. (4) Check power supplies. (5) Check all control panel operations, replacing faulty switches and indicators. (6) Inspect and clean relays, replacing them if required. (7) Verify accuracy of Servo Systems and positional readouts. (8) Execute calibration procedures as recommended by the machine tool manufacturer. (9) Maintain on-site record of all work performed. All records are to become the property of the Government. f. The following components are not included as Contractor obligated, to replace if beyond economical repair: (1) Memory printed circuit boards. (2) RAM printed circuit boards. (3) This contract is for electronic control and related feedback devices. Items not covered include but are not limited to: Motors, Hydraulics, Pneumatics, Valve Pumps, and items that require in-depth mechanical removal of major assemblies. Laser accuracy alignment is not included in this agreement. Monitors five (5) years and older are excluded for replacement. 2. The Government will be responsible to buy the replacement of above components from the servicing contractor upon approval of submitted written report to Code 4.8.8.5:RMS, as to the condition which warrants replacement. Removal and installation of above components, including alignment or adjustments, will be performed at no additional costs to the Government. a. In the event of machine breakdown or malfunction, the contractor shall provide unlimited emergency service at no additional costs during normal work shift (Monday to Friday, 0800 to 1600). The contractor shall provide services on all such calls within one (1) working day after notification of machine malfunction. b. In the event a problem occurs and it cannot be determined by the Government whether or not it is electrical or mechanical, it is the responsibility of the contractor to determine the cause of the malfunction and provide a written report clearly explaining the problem. c. Within two (2) weeks after the award of contract, the contractor shall provide the Government with a copy of the Preventive Maintenance schedule to be followed for each machine. d. The Government reserves the right to delete, replace, or add electrical and electronic services for Numerical Controlled/Computer numerically controlled machines during the contractual period. The contract shall be renegotiated accordingly, for the balance of the contractual period. 3. Responsibilities of the Government. Government personnel reserve the right to perform mechanical and minor repairs to equipment while such equipment is under the purview of this contract. Subject to security regulations, the Government shall permit access to the equipment which is to be maintained. The Government shall provide adequate locked storage space for spare parts and adequate work space, including heat, light, ventilation, electric current and outlets, for the use of the maintenance personnel. These facilities shall be within reasonable distance from the equipment to be serviced and shall be provide at no charge to the contractor. The Government will not be responsible for any items lost or stolen. The Government shall maintain site requirements in accordance with the environmental specifications furnished by the contractor. 4. On-Site Maintenance In addition to on-site maintenance service during the stated Principle Period of Maintenance (or extension thereof), on-call maintenance shall be provided outside the PPM. A response time of four (4) hours is required for this on-call maintenance. Service provided outside the Principle Period of Maintenance will be provided at Honeywell's current published rates less 10%. Four (4) hour response time will be by phone only. 5. .Non-Chargeable Maintenance Items There shall be no additional charges for: a. Time spent by the maintenance personnel after arrival at the site awaiting the arrival of additional maintenance personnel and/or delivery of parts, etc., after a service call has commenced. b. Remedial maintenance required on any machine when the scheduled preventive maintenance for that machine preceding the malfunction had not been performed unless preventive maintenance was omitted at the Government's request or the Contractor was denied access to the equipment. c. Remedial maintenance required within a 48 hour period due to a recurrence for the same malfunction. 6. Malfunction Reports The Contractor shall furnish a signed malfunction incident report to the installation upon completion of each maintenance call. (Contractor's format is acceptable). The report shall include, as a minimum, the following and shall be co-signed by a Government representative. a. Date and time notified. b. Date and time of arrival. c. Type and serial number(s) of machines. d. Chargeable time spent for repair. e. Description of malfunction. 7. Responsibility of the Contractor Only new standard parts or parts equal in performance to new parts shall be used in effecting repairs. Should the Government make alterations or install attachments which affect the maintenance of this equipment, the continuation of maintenance service on this equipment shall be subject to mutual agreement. Should the alterations or attachments increase the maintenance costs to the contractor, additional maintenance charges shall be made on an individual installation basis. If such alterations or attachments create a safety hazard, the contractor may discontinue maintenance on the hazardous equipment. In additions, should such be the cause of the malfunction or downtime, such downtime shall not be creditable. 8. Maintenance Downtime Definition: Equipment downtime is that period of time when it is inoperative and no scheduled workload can be accomplished due to a malfunction, or the equipment is inoperative and no scheduled workload can be accomplished because it has been released to the contractor for remedial service. Technical Evaluation Factors for Preventive/ Corrective Electrical Control Maintenance (1) All service (technicians) will be factory or trade school certified. (2) The contractor will provide five examples that he is a regular supplier of the services required. (3) The contractor should be ISO 9000 (International Standards Organization) or equivalently certified. (4) Contractor will assist the Government in obtaining all technical information required for repair, which is not currently in the possession of the Government, with the exception of documentation from manufacturers who will not provide to other than the Government. . (5) The contractor will be able to provide service within one working day after notification of machine malfunction. (6) The contractor will supply all test equipment, measuring instruments and specialty tools required to perform service. 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. All vendors must be registered in the Central Contract Registration (CCR) Database. The internet website is http://www.ccr.dlsc.dla.mil/ccringq or www.ccr.gov. It is mandatory to register with the CCR as your Duns Number(Data Universal Numbering System) and your CAGE (Commercial and Government Entity) code will be required to conduct business with the Department of Defense. In addition, all invoices will be electronically submitted in the Wide Area Work Flow(WAWF); information available in FAR Clause 5252.232-9513. All requests will be made to Debbie Dewyea at fax +1 (555) 000-0000 or email: contact@example.gov. The solicitation will appear on the NAVAIR homepage located at http://www.navair.navy.mil. Select Business Opportunities and then Open Solicitations. There will be no paper copies of the solicitation available. All responsible sources my submit a Request for Proposal, which, if received in a timely manner, shall be considered by the agency. Closing date is 01 August 2011.