Preventive Maintenance Services for Lift Equipment

The City of Cedar Rapids has issued a Notice of Request for Bid seeking sealed electronic submissions by November 20, 2025, for Preventive Maintenance Services for Lift Equipment, with the contract valued between $50,000 and $200,000. The procurement process mandates that all bids be submitted exclusively through the City’s online E-Procurement portal, with the City not responsible for delays or errors in submission. Bids will be opened at 3:00 pm CST on the specified date, evaluated promptly afterward, and a bid tabulation will be shared with all bidders post-award. The contract encompasses comprehensive maintenance services for a detailed list of lift equipment, including forklifts, manlifts, and sweepers from various manufacturers, with scheduled maintenance due dates spanning 2025 to 2026. Bidders must provide proof of insurance meeting specific requirements, including general liability, automobile liability, and workers’ compensation coverage, along with endorsements such as additional insured status and non-waiver of immunities. The scope of work specifies performing up to three preventive maintenance visits annually per piece of equipment, providing documented service reports, and executing approved repairs with cost estimates. The contract emphasizes safety protocols, proper waste disposal, and qualified personnel. Supporting documents include a detailed equipment inventory, insurance requirements, work order forms, and standard contractual terms governing bid submissions, dispute resolution, and compliance policies. Additionally, the procurement process adheres to the City’s Buy Local policy, favoring local businesses within Linn County, Iowa, through a certification process that influences bid evaluation. The overall process is structured to ensure transparency, compliance with legal standards, and the selection of qualified vendors capable of maintaining the City’s lift equipment efficiently and safely.