Preventive Maintenance Services

The National Institutes of Health, through the Office of Logistics and Acquisition Operations within the Department of Health and Human Services, is seeking preventive maintenance services for its mission-critical 3M Steri-Vac GS5 Ethylene Oxide Sterilizers and 50A Abator systems located at NIH Building 14E in Bethesda, Maryland, and the NIH Animal Center in Poolesville, Maryland. This solicitation, numbered 75N98026Q00479, is a firm fixed price purchase order issued under FAR 12.603 for commercial services and is structured as a Small Business Set-Aside under NAICS code 811210. The base performance period runs from June 15, 2026, through June 14, 2027, with four optional one-year extensions through June 14, 2031. The contractor must be the original equipment manufacturer or an OEM-authorized service provider, and all technicians must be factory-trained specifically on 3M Steri-Vac Ethylene Oxide systems; unauthorized third-party maintenance is strictly prohibited as it voids warranties and compromises safety and regulatory compliance. Services include semi-annual preventive maintenance inspections involving cleaning, calibration, adjustment, component inspection, and replacement of susceptible parts, along with unlimited interim service calls during normal business hours. All work must adhere to manufacturer specifications and comply with NIH, AAALAC, USDA, and institutional safety standards. Documentation of all services must be provided in a format suitable for accreditation reviews and audits. Proposals must be submitted electronically by June 8, 2026, at 4:00 p.m. EST to Elaine Estrella or Brian Lind at NIH and must include a completed FAR 52.212-3 Representations and Certifications form, active SAM registration, UEI, TIN, business size certification, and demonstrate technical capability to perform the required services. Pricing must be broken down into unit and total costs, including shipping, handling, and delivery timeframe. Evaluation will be based on best value, considering technical proposal, price, delivery terms, and additional factors such as past performance, warranty, lifecycle cost, maintenance availability, and environmental efficiency. Administrative requirements, including SAM registration and business identifiers, serve as mandatory pass/fail gates. Payment will be made quarterly in arrears through the Invoice Processing Platform (www.ipp.gov), and all work must be performed at the designated NIH