PRICE TERM AGREEMENT FOR SUPPLIES FOR THE DEPARTMENT OF PARKS & RECREATION NUTRITION PROGRAM, COUNTY OF HAWAI'I

The County of Hawai’i is soliciting bids for a Price Term Agreement to supply medical and nutritional items to the Department of Parks & Recreation Nutrition Program, identified under solicitation number 26-0186. The contract, issued through the OpenGov Procurement Portal, requires all bids to be submitted electronically by May 23, 2026, with no exceptions for alternative submission methods. The scope includes a range of supplies such as hot cups, cocoa packets, sandwich bags, produce bags, surgical gowns, drapes, biopsy bags, and specimen containers, all packaged in standardized units like cases and boxes with specified quantities per container. While quantities are listed, the agreement carries no estimated purchase volumes, and actual orders may vary or be zero; pricing is submitted as unit costs with no extended totals required, making this a flexible, indefinite-delivery arrangement rather than a fixed-quantity contract. Delivery must be F.O.B. destination to sites across Hawai’i Island, primarily centered in Hilo, with prior agency approval needed before each delivery. The evaluation process is based on lowest price technically acceptable criteria, with award going to the most responsive and responsible bidder who meets all technical and compliance requirements. Contractors must comply with stringent non-discrimination, non-debarment, and ethics provisions, including adherence to Hawai’i County Code §2-83(c) regarding conflicts of interest, and must submit certifications tied to bid thresholds: a wage and working conditions statement if the bid exceeds $25,000 and a cost or pricing data certificate if over $100,000. Post-award, vendors must demonstrate compliance via Hawai’i Compliance Express, and all proprietary information must be clearly marked or it will be considered public. Inspection and acceptance occur at the delivery location by the County, which retains sole authority over quality and conformance decisions. The contract is subject to termination under Civil Service Laws if services must be performed internally, and all communications regarding the solicitation must be submitted in writing—oral inquiries may lead to bid disqualification. No federal acquisition regulations or specific packaging standards like MIL-STD are cited, and no payment office, accounting codes, or contracting officer details are provided beyond the Chief Procurement Officer’s oversight role.