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Print Management and Monitoring Software Implementation

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Print Management and Monitoring Software Implementation involves the installation and configuration of print-management, monitoring, scanning, and secure-release software for prime contractors working on City of Tustin Managed Print Services projects. The selected provider will deploy cloud, on-premises, or hybrid architectures while integrating essential authentication and security capabilities directly with City networks. The project requires strict adherence to security certifications and vulnerability management practices to ensure network integrity. Final deliverables include a fully operational software suite and a comprehensive Security Configuration Record. Interested parties must respond by November 18, 2026, under NAICS code 541511.

General Info

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of MPS 2026.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

MANAGED PRINT SERVICES 2026

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Organization & Contact Information

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AgencyCalifornia → City Clerk
ContactsNo contacts available
OfficeN/A
Organization / AgencyCalifornia → City Clerk
Office AddressN/A
ContactsNo contact information available

Full Description

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Installs and configures print-management, monitoring, scanning, and secure-release software for prime contractors on City of Tustin Managed Print Services projects. Deploys cloud, on-premises, or hybrid architectures and integrates authentication and security capabilities with City networks. Requires security certifications and vulnerability management practices. Delivers an operational software suite and Security Configuration Record.

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MANAGED PRINT SERVICES 2026
Solicitation # MPS 2026
The City of Tustin is soliciting proposals for Managed Print Services (MPS 2026) to modernize its print environment, replacing aging technology for approximately 119 multi-function devices and desktop printers. This initiative follows a comprehensive assessment by Office Werks Advisory and a city-wide survey to optimize operational workflows and total cost of ownership. The City is seeking a long-term strategic partner rather than a transactional vendor to provide equipment acquisition, implementation, maintenance, and security support. The awarded vendor will collaborate with City staff and the Consultant to implement print optimization recommendations and help develop a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with the option for two additional one-year extensions. Scope of work includes fleet modernization, secure printing, and the support of critical devices serving 24/7 public safety and continuity-sensitive operations. Vendors must provide OEM supplies or approved equivalents and are responsible for all delivery, network installation, and training. Acceptance of equipment is contingent upon City confirmation of approved configurations and the resolution of material punch-list items. Payment is processed within 30 days of invoice approval by the Director of Finance, and the agreement is subject to a non-appropriation clause requiring 60 days' notice. Proposals are evaluated based on the best overall solution, with a focus on hardware and optional software through menu-based pricing schedules.

POSTED

about 16 hours ago

DEADLINE

in 28 days
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