Print Marketing - Event Tent and Table Covers

The City of Edmond in Oklahoma is seeking to procure print marketing materials, specifically event tents and table covers, under solicitation number Q25-061. The contract has a value estimated between $5,000 and $15,000 and is open to vendors capable of delivering high-quality printed items. The project requires the awarded vendor to produce the materials based on artwork provided by the city, with a strict delivery deadline of three weeks (15 business days) from the receipt of artwork. The in-hand date for the completed materials is set for no later than Friday, November 15, 2024. The response deadline for vendors to submit their bids is October 11, 2024, and the primary contact for inquiries is Princess Tarectecan, a Jr. Graphic Designer, reachable via email and phone. The contract emphasizes timely delivery and adherence to specifications, with the overall goal of supporting the city's event marketing efforts. The solicitation is part of a broader procurement process that includes various bids and RFQs for different projects, such as signage and fire rescue equipment, indicating the city's ongoing efforts to manage multiple vendor relationships and procurement needs. The contract's NAICS code is 711510, which pertains to graphic design services, aligning with the nature of the print marketing materials. The project is managed under the State and Local Government (SLED) organization type, and all vendors are expected to comply with the specified bid requirements, including submitting firm pricing that covers materials, setup, imprinting, and delivery costs. The comprehensive process ensures that the city receives competitive bids and timely delivery of essential marketing assets for its upcoming events.