Printing and Distribution Services; TWRA

This contract is for a 36-month term to procure printing and distribution services for wildlife magazines and calendars across Tennessee, with an optional 180-day extension. The Tennessee Wildlife Resources Agency requires the contractor to print and mail 10,000 to 30,000 copies annually of a 40-page wildlife magazine and 5,000 to 15,000 copies annually of a 32-page wildlife calendar, delivered F.O.B. destination to five designated regional offices and headquarters in Nashville. All materials must be bulk-packed in cartons of 100 copies, shrink-wrapped on skids, and clearly labeled with packaging date and contents using 3" x 5" stickers. The State retains full ownership of all printed materials and has unrestricted rights to reproduce or transfer them. Delivery is demand-driven via purchase orders, with no fixed schedule. Bidders must meet mandatory compliance requirements including valid professional licensure, Tennessee Department of Revenue registration, prohibition of illegal employment, Energy Star certification for applicable equipment, and availability of safety data sheets. Failure in any mandatory area results in disqualification. The award will be made to the lowest-priced technically acceptable offer under a Lowest Price Technically Acceptable (LPTA) evaluation model, with cost being the deciding factor among qualified respondents. Contractors must be registered on the State’s EDISON Supplier Portal, maintain current profile information, and submit bids electronically through the portal by June 8, 2026. All invoices must be sent by email and include the vendor's supplier ID, a completed W-9 form, and Edison registration details. The contract prohibits advertising that implies State endorsement, requires compliance with the Iran Divestment Act and anti-boycott of Israel statutes, and mandates adherence to state immigration laws with semi-annual attestations. The State may take over any service at its convenience with 30 days’ notice without liability for damages. Contractors must carry insurance with the State named as an additional insured, with waiver of subrogation and primary coverage, with deductibles over $50,000 requiring prior approval. All goods must bear a printing authorization number as required by Tennessee law, and confidential information obtained from the State must be safeguarded indefinitely. A memorandum of understanding process allows for the addition of new items outside formal amendments, subject to State approval. Contracts may be terminated in whole or in part without cause, and recordkeeping obligations extend for five years post-performance.