Printing & Finishing LSU Acceptance Packets - Term Contract

The contract solicitation RFQ-0000002810 seeks vendors to design, print, and deliver 35,000 custom laser-cut, pop-up acceptance packets for Louisiana State University, including 1.6 mil clear envelopes and 80lb text inserts, with specifications requiring CMYK printing, gold foil stamping using API California Gold or equivalent, and precise mechanical assembly that allows smooth opening and closing without component jamming. Deliverables must be constructed from Curious Metallic Violette 111# cover stock and 100# Accent Opaque text, with clean laser cuts and no burned edges, all shipped unassembled and unsealed to LSU’s designated delivery location in Baton Rouge under FOB LSU Destination terms, meaning title and risk transfer upon receipt. The contract is structured as a term agreement with a base period from July 1, 2026, to June 30, 2027, extendable by mutual agreement for two additional 12-month periods up to a maximum term of June 30, 2029, with no minimum purchase obligation and pricing submitted via Attachment B’s bid sheet with potential volume-based pricing bands. Award will be made to the lowest responsible and responsive bidder under a Lowest Price Technically Acceptable (LPTA) model, with strict pass/fail criteria on technical compliance, delivery reliability, and adherence to quality standards such as consistent print density, alignment, and material conformity. Suppliers must certify compliance with federal and state laws, provide a signed W-9 or W-8 tax form, and confirm they are not suspended or debarred from government procurement, though no Unique Entity ID, CAGE code, or small business certification is required. Packaging must keep mailers and envelopes separate and protected from damage, with paper stocks clearly labeled by mill, brand, weight, and finish, but no MIL-STD requirements apply. Invoices must be itemized, use the vendor’s own form, reference the LSU purchase order, and exclude third-party billing. LSU retains full inspection and acceptance authority at delivery, with the right to reject non-conforming work and require correction at the vendor’s expense, and may add additional departments to use the contract without exclusivity. Price reductions must be extended to LSU if the vendor offers lower prices to similar customers, and unauthorized substitutions are grounds for rejection. The contract may be canceled for cause or convenience with 30 days’ written notice, and vendors must honor