Printing Term Contract, Spr39, Disability Parking Placards

The contract involves the production and delivery of two-sided removable windshield placards issued by the Ohio Bureau of Motor Vehicles to eligible individuals with disabilities, ensuring compliance with federal and state standards for durability, design, and serial numbering. The Ohio Department of Administrative Services is overseeing a two-year term (March 1, 2025, to February 28, 2027), with an estimated contract value between $500,000 and $1,000,000. Bidders are required to submit comprehensive proposals via the OhioBuys portal by December 3, 2025, adhering to a strict six-page main response limit, excluding exhibits, resumes, and the cost proposal, which can be up to four pages. The evaluation process prioritizes lowest evaluated price among technically acceptable bids, with no federal FAR clauses explicitly incorporated but standard Ohio state terms governing the contract. The contract stipulates detailed packaging, labeling, and shipping protocols, including sequential packaging in stretch-wrapped packs of 25, carton labeling with serial number ranges, and palletization with specific height and weight restrictions, all to facilitate efficient distribution to the Lebanon Correctional Institution. Production proofs must be approved prior to full manufacturing, and serial numbers must be continuous without gaps or duplication. The contract emphasizes strict compliance with Ohio Executive Orders prohibiting offshore services and data storage, requiring contractors to complete an Affirmation and Disclosure Form disclosing service and data locations, with non-compliance potentially impacting award eligibility. Additionally, the contract includes provisions for fixed pricing with a potential economic adjustment after twelve months, and mandates that all artwork be billed at $100 per hour in 15-minute increments. Overall, the agreement ensures high standards for quality, security, and accountability in the production and distribution of disability parking placards for Ohio.