Printing: The Reveille Newspaper - Term Contract

The Louisiana State University Solicitation RFQ-0000002801 seeks a term contract for the printing of The Reveille student newspaper, running from July 1, 2026, through June 30, 2027, with the possibility of two one-year extensions under the same pricing and terms. The contract is structured as a firm-fixed-price agreement managed under an LPTA evaluation model, where the lowest technically acceptable bid wins, subject to mandatory compliance with specific performance and submission criteria. Suppliers must submit three samples of four-color tabloid printing, disclose newsprint and ink cost percentages, and provide sealed pricing under the F.O.B. LSU Destination terms, meaning all shipping, handling, and delivery costs are included in the bid and title transfers upon receipt at LSU’s designated delivery point in B39 Hodges Hall, Baton Rouge. The printing schedule requires production of 4,800 biweekly copies during fall and spring semesters and 3,000 weekly copies during summer, with special editions potentially reaching up to 15,000 copies on heavier paper stock, all meeting strict quality standards including four-color printing on every page, tight color registration, accurate folding, and delivery by 5:30 a.m. on publication days. The supplier must maintain system compatibility with LSU’s Student Media digital workflows, handle insert placement, and adhere to federal and state laws including ADA compliance. All materials must be new, unopened, and labeled with manufacturer brand and model numbers, with no unauthorized substitutions permitted. Invoices must be submitted on the supplier’s own form with PO number and delivery details, and payment is net 30 days to LSU’s Accounts Payable office in Thomas Boyd Hall. The contract includes a right to audit, prohibition on assignment without written consent, and requirements for non-discrimination and debarment certifications. LSU may allow other departments to use the contract without re-solicitation, but the vendor is not granted exclusivity. The total federal funding authorized for the base year is $65,000, though actual expenditures depend on usage, which is not guaranteed. Suppliers must also enroll in LSU’s Workday system, submit IRS W-9/W-8 forms, and respond electronically via email by the extended deadline of May 26, 2026.