Producer Responsibility Organization (PRO) Services (Blue Box Regulation)

The Government of Ontario, through the Ministry of Public and Business Service Delivery and Procurement, is seeking a Producer Responsibility Organization (PRO) registered with the Resource Productivity and Recovery Authority (RPRA) to provide compliance, reporting, and data consolidation services. The primary objective is to ensure Ontario Public Service ministries meet legislated regulatory requirements under Ontario Regulation 391/21 (Blue Box Regulation). The contract is scheduled to commence on January 25, 2027, for a one-year term, focusing on deliverables for MMR 2023, 2024, and 2025. Key responsibilities include validating supply data, performing compliance assessments, managing financial reconciliations, and maintaining audit readiness. The award will be granted to the highest-scoring compliant bidder based on a multi-stage evaluation. Stage 2 focuses on technical responses, where bidders must score at least 70% to proceed, with points allocated to proposed methodology, financial transparency, and organizational capabilities. Stage 3 evaluates commercial responses using a price-relative formula. Mandatory requirements for bidders include providing a Tax Compliance Verification number, a nine-digit Business Number, and proof of W.S.I.B. and insurance coverage. Additionally, the selected provider must adhere to strict occupational health and safety standards and provide a dedicated team including leads for regulatory compliance, financial reconciliation, and audit support.