This Combined Synopsis/Solicitation opportunity from Department Of State was posted on June 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Production & Design for Freedom 250 Sabah Reception

Closed

19MY3026Q0015Federal

Submission Closed07/14/2026, 04:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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AI Contract Overview

The U.S. Embassy in Kuala Lumpur is seeking quotations for the production and design services supporting the Freedom 250 celebratory event in Kota Kinabalu, Sabah, Malaysia, scheduled for September 2, 2026. This is a firm fixed price contract under solicitation number 19MY3026Q0015, with a NAICS code of 561920 and no set-aside provisions. Contractors must submit electronic quotations marked “Quotation Enclosed – Production & Design for Freedom 250 Sabah Reception” to KualaLumpurDTO@state.gov no later than 12:00 noon on July 14, 2026, and must hold an active SAM.gov registration if the quotation exceeds $40,000 USD. The scope requires comprehensive non-personal services including the design and fabrication of American patriotic-themed decorations such as banners, bunting, posters, a photo wall, table centerpieces, a red carpet, rope and stanchions, as well as audio-visual equipment like three wireless microphones, AV carts, backline sound systems, amplification for live music, LED screen support, and technical programming. Electronic mockups must be delivered no later than one month before the event, along with a detailed equipment list. Performance will take place at a major hotel or event space in Kota Kinabalu yet to be confirmed, requiring setup beginning as early as September 1, including overnight work, and full breakdown and cleanup immediately after the event concludes on September 2. All materials and services must meet professional standards for a diplomatic setting while respecting Malaysian cultural norms. Security compliance with both U.S. Embassy Regional Security Office protocols and Malaysian authorities is mandatory. After award, a post-award meeting will be held to finalize deliverables, schedules, special contract clauses, quality control measures, invoicing procedures, and local regulatory requirements, and a designated Embassy POC will be appointed separately to oversee technical performance. Periodic status reviews may be scheduled, and failure to adhere to deadlines or standards may impact contract acceptance.

General Info

US Embassy Kuala Lumpur seeks quotations for Freedom 250 Reception design and production by July 14, 2026.

Agency

Department Of State → US Embassy Kuala LumpurView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Kota Kinabalu, MY-12, MYS

Set-Aside

NONE

Documents

(4)

QA (W3) June 26 Solicitation No. 19MY3026Q0015 Production & Design for Freedom 250 Sabah 2026

PDF•q-and-a

QA (W1) June 15 Solicitation No. 19MY3026Q0015 Production & Design for Freedom 250 Sabah 2026

PDF•q-and-a

SOW Freedom 250 Sabah Production and Design Services

PDF•sow

Quotation Request for Production & Design for Freedom 250 Sabah Reception

PDF•rfq

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedJun 5

Combined Synopsis

Amendment 1Jun 15

Contract was updated

Amendment 2Jun 26

Contract was updated

Response DeadlineJul 14

Deadline has passed

Submission Closed

07/14/2026, 04:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Kuala Lumpur

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → US Embassy Kuala Lumpur

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Sara Epstein Contracting Officer

contact@example.gov

Punitha Ratnasingam Procurement Supervisor

contact@example.gov

Full Description

The Embassy of the United States of America invites you to submit a quotation for
the procurement of Production & Design for Freedom 250 Reception in Sabah,
Malaysia.
The Embassy intends to award a single purchase order / contract for the required
services.
Kindly refer to the attached scope of work (SOW) for further details. Your
quotation must be submitted electronically to KualaLumpurDTO@state.gov
marked “Quotation Enclosed – Production & Design for Freedom 250 Sabah
Reception” to the Contracting Officer, General Services Office, 376, Jalan Tun
Razak, 50400 Kuala Lumpur on or before 12:00 noon on July 14, 2026.
No quotations will be accepted after that time. For any quotations above $40,000
USD, the contractor must have valid and active registration in SAM.gov at the
time of proposal submission.
Direct any questions regarding this solicitation to the Procurement Supervisor,
Punitha by email at ratnasingamp@state.gov during regular business hours.

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