Professional Design Engineering Services for Lytle Creek Community Center and Park Renovations, Contract No. GB25-006

The City of San Bernardino, through its Finance Department, is soliciting professional design engineering services for the comprehensive renovation of the Lytle Creek Community Center and Park under Contract No. GB25-006, issued via RFP F-27-1060. The scope includes renovation of interior spaces such as the kitchen, common areas, restrooms, and office, along with exterior improvements like a secondary access path from the parking lot, a concrete patio on the south side of the building, and design of a pad for exterior pre-fabricated restrooms. The work spans five distinct phases: planning, conceptual design, design development, construction documents, and bid and construction support, with deliverables including 30%, 60%, 90%, and 100% design drawings, revised cost estimates, book specifications, bid schedules, plan check coordination, weekly progress meetings, site visits, resolution of RFIs, and final as-built record drawings. All work must comply with federal, state, and local codes, including the Uniform Building Code, California Department of Industrial Relations prevailing wage requirements, and health department standards for kitchen renovations. Proposals must be submitted as a single electronic PDF via the PlanetBids portal by 3:00 p.m. local time on August 6, 2026, and must adhere to a strict format including labeled sections from executive summary to certification of proposal, with no deviations permitted without explicit identification and justification. Evaluation is based on a best-value trade-off approach, with key factors including content quality (25%), fee proposal (25%), proposer experience (20%), team qualifications (15%), clarity and conformance to RFP (10%), and reference feedback (5%). Pass-fail criteria include California licensure, absence of conflict of interest, no unresolved deviations, and no litigation history within five years. The contractor must designate key personnel approved by the City, maintain minimum insurance coverage of $2 million commercial general liability and $1 million auto liability, and prohibit subcontracting without prior written consent. The City holds unilateral option rights to extend the contract for up to three additional one-year terms. All records must be retained for five years subject to audit, and proprietary information must be clearly marked with justification. The place of performance is the Lytle Creek Community Center in San Bernardino, California, with payment and administrative oversight managed by the City’s finance and public works departments.