Professional services for photography, image reproduction, digitizing/scanning and archival storage.

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: RFQ-NLM-10-132-SV Posted Date: June 29, 2010 Response Date: July 13, 2010 Classification Code: R - Professional, Administrative and Management Support NAICS Code: 541922 - Commercial Photography and 323115 Digital Printing Contracting Office Address Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 8600 Rockville Pike, Bethesda, MD, 20894 Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format under Simplified Acquisition Procedures at Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items; and FAR Subpart 13.5, Test Program for Certain Commercial Items; as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as Request for Quotations (RFQ) NLM-10-123-SV. This solicitation document incorporates provisions and clauses that are in effect in the June 2010 Federal Acquisition Regulation (FAR) Revision, including all FAR Circulars issued as of the date of this synopsis. This acquisition IS a 100% small business set-aside and the North American Industry Classification System (NAICS) code is 541922 - Commercial Photography and 323115 Digital Printing. The National Library of Medicine (NLM), one of the three national libraries in the United States, is the world's largest research library in a single scientific and professional field. NLM's primary mission, as mandated by the Congress, is service to the health professions. To support this mission, the Library comprehensively collects materials in biomedical subjects. The NLM holdings include more than 5 million items in over 70 languages from virtually every country in the world. The NLM's History of Medicine Division (HMD) maintains a pre-eminent collection of the world's published medical literature, including books, journal volumes, pamphlets, and theses, printed from the 15th through the early 20th century; manuscripts ranging in date from the 11th century to the present; fine prints, and other graphic materials from the 15th century to the present; and historical audiovisuals up through 1970. The collection consists of more than 600,000 printed works, 10,000 linear feet of modern manuscripts, 6,000 historical audiovisuals, and over 100,000 historical prints and photographs. NLM has 200 master CDs/DVDs containing the high resolution master files of digitized original images in the Prints and Photographs Collection. Each year, The Division facilitates the photographing, digitizing and copying of several thousand images either from the original or master digital file for patrons, NLM and NIH staff. The images are reproduced for use in exhibits, slide presentations, book illustrations, journals, lectures, website development, archival preservation and media productions. The vendor shall perform the following activities: This contract shall provide the services 1) obtain continuing onsite photographic and digitizing services for HMD, NLM, 2) provide images to patrons, NLM and NIH staff for use in exhibits, slide presentations, book illustrations, journals, lectures, website development, archival preservation and media productions and 3) archivally store approximately 200 master CDs/DVDs containing digital files of the Collection for use as masters for reproduction. Image reproductions shall be produced from high resolution digital files captured from the original image in the Prints and Photographs Collection, NLM. Images shall be reproduced in formats of print, digital file, and special formats upon request. New images will be added to the master DVD collection for archival storage at the vendor's facility as new images enter the Collection. Vendor shall come to NLM as needed, approximately twice a month, to provide onsite digital and/or film photographic services. Work will be carried out according to a schedule mutually agreed upon by the vendor and the Project Officer, generally Monday through Friday, between 8:30am and 5:00pm, except Federal holidays. Vendor shall fulfill image reproduction requests, process film, store DVDs, invoice/ship and maintain patron files at the vendor's facility. The purchase order period of performance will be for a 12-month Base Period of approximately August 1, 2010 through July 31, 2011, with four successive 12-month Option Periods. The following clauses and provisions cited herein are incorporated by reference into this solicitation and may be obtained from the web site http://rcb.cancer.gov/rcb-internet/SAP/sap.htm: FAR 52.212-1, Instructions to Offerors - Commercial (June 2008), and FAR 52.212-4, Contract Terms and Conditions - Commercial Items (October 2008). FAR 52.212-2, Evaluation - Commercial Items (January 1999), also applies with the following four evaluation criteria to be included in paragraph (a) of the provision: (1) Past Performance: Offerors are required to demonstrate their record for performing similar photographic and digitization services and photographing archival or rare material. Offerors should indicate ability to perform photographic services onsite at the National Library of Medicine. Offerors should have demonstrated ability in providing exceptional customer service, meeting tight deadlines, and creating high quality deliverables. (2) Technical Approach: Offerors must address the technical approach for how the tasks will be performed as well as the methods that will be employed to ensure the proper handling of the materials and the desired level of quality control. (3) Personnel: Offerors should indicate experience and skills of individuals performing photographic and digitization services. Offerors should explain staff responsibilities and allocation for services. (4) Corporate Experience: Offerors should indicate number of years of corporate experience, any related experience, and provide at least 4 references. An award will be made to the offeror who represents the best value to the Government whereby each of the four evaluation criteria when combined, are more important than price. Offerors must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (August 2009), with their offers. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (June 2010), and the attached Statement of Work (SOW) apply to this acquisition, as well as the following clauses cited therein: FAR 52.219-6, Notice of Total Small Business Set-Aside (June 2003), and FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (October 2003). Sources having the ability to provide the professional services described above and in the attached SOW shall submit clear and comprehensive information supporting their experience, past performance and pricing. An offeror's response shall not exceed 10 pages, excluding resumes. Any questions can be submitted to Suet Vu, Contract Specialist, at 301-496-6546. All information received will be considered as part of a competitive acquisition. RESPONSES ARE DUE BY 1:00 PM LOCAL PREVAILING TIME ON July 13, 2010, Four hard copies SHALL BE SENT TO: Suet Vu 6707 Democracy Blvd., Suite 105 Bethesda, Maryland 20894 This requirement is being processed by the National Library of Medicine (NLM), NIH.