Promotional Items, Screen Printing and Embroidery Services

Loudoun County Public Schools is seeking qualified vendors through an ongoing solicitation, R24264, to establish a multiple-term contract for the provision of promotional items, including apparel, screen printing, and embroidery services. The solicitation is open for continuous submission with a response deadline of June 30, 2027, and vendors who previously submitted proposals under this same solicitation number are explicitly instructed not to resubmit. The work is to be performed across the county’s school facilities in Virginia, though no specific delivery addresses are designated. The estimated contract value ranges from $115,000 to $196,000 based on engineering estimates and observed bid amounts, though no formal line-item pricing structure, CLINs, or option periods are detailed within the solicitation. Contractors are expected to include all shipping and freight charges in their bid pricing, suggesting an FOB Destination delivery model, though this is not formally defined. A dedicated sales representative is required, but no physical presence in Loudoun County is mandated. The contract type has not been specified as FFP, IDIQ, or otherwise. No formal evaluation factors, weights, or award methodology such as LPTA or best-value trade-off are disclosed; however, competitive negotiations are referenced, implying a non-price-based decision process may be employed. Vendors must submit a Bidders Status Form, though no information regarding small business certification, UEI, CAGE codes, or socioeconomic status has been provided or verified in the available documentation. Insurance requirements are minimal with cyber or IT coverage being optional rather than mandatory, and no security clearances, OCI provisions, or complex packaging and marking standards apply. Payment terms, accounting data such as TAS or AAC codes, invoicing systems, and contract administration points of contact including COR or PCO details are not included in the solicitation. The procurement relies on administrative compliance, responsiveness, and pricing, with no formal inspection criteria, performance standards, or quality specifications outlined beyond the general scope of promotional product services. All submissions must be made through the online portal linked in the solicitation and no physical submissions are accepted.