Propane

The USDA, ARS, U.S. Meat Animal Research Center (USMARC) requires on-site services to provide an estimated 27,000 gallons of propane fuel by metered vehicles to various locations at the Clay Center, Nebraska facility. Contractor to provide propane storage tanks (approximately 90 tanks, from 125 gallon to 1,000 gallon with the majority being 250 gallon tanks). Propane is used for heating livestock facilities and water tanks throughout the 35,000 acre facility. Period of Performance: One Fiscal Year - Date of Award through September 30, 2012 Annual Usage: The quantity is estimated and can vary significantly from year to year depending on weather conditions. Actual usage has been is shown in the chart below: Year Gallons 2005 23,978 2006 23,872 2007 20,148 2008 39,720 2009 26,268 2010 29,450 2011 24,120 Delivery Instructions: Delivery will be made Monday through Friday excluding Federal Holidays at the various sites within the consignee's premises between the hours of 8:00 a.m. and 4:00 p.m. Contractor shall provide, with each invoice, delivery tickets, to include total gallons delivered, date and location of delivery. Delivery truck(s) will be required to stop at Building 1-24 upon arrival and departure to obtain special instructions and to verify meter reading. Delivery shall be made within 24 hours of telephone request for additional propane. The number of tanks and their location may vary. The contractor may be required to provide service and tanks at additional locations on the Center. The Contractor will determine the size of the tank based upon the proposed use of the propane (i.e., livestock waterer versus livestock building.) Contractor Point of Contact: In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration: Name: Title: Address: Phone: Fax: Site Inspection: To review the current number and location of tanks and become familiar with Contract requirements, contact either Donita Furman (402/762-4145) or Bucky Herman (402/762-4141). Pricing: The contractor will need to subscribe to the OPIS Propane Daily. Pricing will be determined by the OPIS contract average rack price for Geneva, NE on the day of propane delivery plus the contractors bid price to deliver the propane and tank usage at the Center. Hypothetical example, propane was delivered on January 12, 2011. The OPIS contract average for Geneva, NE on that day was 94.467. The contract bid for tank usage and delivery was 23.345 for every gallon delivered to the Center. The price paid to the contractor for every gallon delivered that day would be $1.1782 (94.467+23.345). If the contractor delivered 3,000 gallons that day the invoice from the contractor to USMARC would reflect a total due of $3,534.60 (3,000 x 1.1782(94.467+23.345)). The contractor bid for this contract will be the delivery and usage charge based on a per gallon basis as described above. If you have any questions concerning the pricing mechanism please contact Donita Furman or Bucky Herman. The contractor will provide a monthly statement to USMARC. All tanks are numbered and must have functioning gauges. The statement or invoice received from the contractor must include the date each tank was filled, the tank number, % full before filling, gallons input into the tank, and % full after filling. Statements/invoices not providing this information for all gallons billed will be rejected. Payment will be made from that statement. Payment will be made via government purchase/Visa card. Bid Form _________ cents per gallon of propane delivered to USMARC as described in the bid document. CCR and ORCA: Vendor must be registered in the Central Contractor Register (CCR) and Online Representation and Certifications (ORCA) prior to the award of the contract. You may register by going to www.ccr.gov. You will need to your Tax ID, Duns Number, Bradstreet number and banking information. PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. Please note on your proposal if you will accept a government purchase (VISA) card. This solicitation incorporates the following FAR clauses, provisions and addendums: 52-212-1 Instructions to Offerors-Commercial Item; 52.212-3 Offeror Representations and Certifications-Commercial Items - annual representations and certifications are required. Offers shall include a statement as follows on their offer: the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at http://orca.bpn.gov have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference, except for paragraphs ______________; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items. In paragraph B of 52.212-5, the following apply: 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.223-15, 52.223-16, 52.225-3, 52.225-13, 52.225-33, 52.211-6. In the event the vendor will accept payment via the Government Purchase Card (VISA), the vendor shall annotate on its offer that it will accept the purchase card, and clause 52.232-33 will be superseded by clause 52.232-36. All sources wishing to provide a quotation must respond by 3:30 PM, October 28, 2011. Quotations should be addressed to USDA Agricultural Research Service, State Spur 18D Bldg 1, Clay Center, NE 68933. POC Donita Furman, Purchasing Agent, +1 (555) 000-0000. Faxed or emailed responses are acceptable. All responses will be evaluated to determine the equipment's capability to meet the above requirements. The Government shall award a contract resulting from this solicitation to the responsive/responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government per FAR 13.106-2. 52.232-18 -- Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.