Property & Casualty Insurance Policy

Hidalgo County has issued a Request for Proposals (RFP) for a Property & Casualty Insurance Policy, with a release date of August 27, 2025, and a response deadline of September 26, 2025, at 3:00 pm CST. The project, managed by the Hidalgo County Purchasing Department, seeks qualified bidders to provide comprehensive insurance coverage, with contract values estimated between 5 million and 15 million dollars. The procurement process emphasizes transparency and fairness, requiring proposers to submit various affidavits and certifications, including non-collusion, anti-lobbying declarations, and federal debarment certifications, all of which must be notarized and signed. Additionally, bidders must demonstrate compliance with insurance requirements, including general liability, automobile, uninsured/underinsured motorist, and workers’ compensation coverage, with certificates of insurance to be maintained throughout the contract period. The solicitation also incorporates provisions to promote equitable participation of Historically Underutilized Businesses (HUBs), with specific forms and declarations aimed at ensuring at least 30% HUB involvement in subcontracting opportunities. Federal regulations are integrated into the contracting framework, mandating adherence to Title VI nondiscrimination clauses and federal award compliance, especially if federal funds are involved. The contract will include clauses related to property transfer, nondiscrimination, and performance evaluation, alongside detailed performance and reference forms to monitor contractor reliability. The procurement process is supported by a comprehensive set of legal, ethical, and operational documentation designed to ensure transparency, compliance, and effective service delivery for Hidalgo County’s insurance needs.