Proposal for Multi-Media Rights and Ticket Sales Services for University Athletics

The contract involves a procurement by the University of North Carolina Wilmington (UNCW) to select a qualified vendor capable of enhancing its athletic program through management of Multi-Media Rights (MMR), sponsorship, and ticket sales. The scope emphasizes increasing revenue streams, optimizing ticket operations, and expanding sponsorship opportunities, with the vendor expected to develop strategic plans, manage media rights, and provide regular performance reports. The initial contract term is three years from the date of execution, with options for two additional one-year renewals, subject to UNCW’s discretion, and possible extensions. The work is primarily to be performed at UNCW facilities, with the vendor required to participate in periodic review meetings, submit a detailed work plan within ten days of award, and ensure all deliverables meet specified standards for acceptance. The contract emphasizes compliance with North Carolina statutes, including E-Verify, non-discrimination, and transparency, and incorporates state-specific terms and conditions, with no direct reference to federal FAR clauses. The procurement process is structured around a comprehensive evaluation of proposals based on a weighted best-value approach. Criteria include pricing (30%), technical approach (25%), vendor experience (20%), program quality (20%), and acceptance of state terms (5%). Vendors must submit detailed financial proposals using a specified attachment, along with certifications, HUB participation forms, references, and financial stability documentation. Proposal submissions must adhere strictly to packaging and labeling instructions, including sealed envelopes, clear markings, and electronic copies in .PDF or .XLS formats on read-only media, with proposals due by August 21, 2025. The process allows for negotiations and Best and Final Offers, with awards made to the most advantageous proposal considering both qualitative and cost factors. The contract administration is managed by UNCW’s Purchasing Services, with Carol W. Page designated as the primary contact, and no specific federal FAR clauses are incorporated. The agreement emphasizes performance monitoring, quality assurance, and adherence to all applicable state regulations, with provisions for amendments, dispute resolution, and transition assistance at contract end.