This Solicitation opportunity from New York was posted on June 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Proposed Sole Source Award for BEAST Barcoded Evidence Software

Awarded

Sole Source-26-015State & Local

Submission Closed06/15/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 519290

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AI Contract Overview

The County of Ontario is pursuing a sole-source procurement to acquire the BEAST Barcoded Evidence Software system from Porter Lee Corporation, with no competitive bidding allowed under FAR 6.302-1 due to the vendor’s exclusive ownership and capabilities. The procurement, identified as Sole Source-26-015, includes the BEAST client-server software with two property management licenses, two DS4678 cordless barcode scanners, two ZD421 thermal printers, associated power kits, barcode labels, resin ribbons, installation and training sessions, annual software support, and shipping. The total anticipated cost of $13,199.46 is based on detailed line-item pricing with no option periods or multi-year pricing specified. Performance will occur at the Ontario County District Attorney’s Office in Canandaigua, New York, where installation, training, and system acceptance will take place. All deliverables are vendor-specific, with no external standards cited, and acceptance is based on conformance to the provided specifications, successful deployment, and completion of training. Packaging, marking, and preservation requirements are limited to thermal transfer printing specifications for barcode labels, with designated part numbers for labels and ribbons compatible with the ZD421 printer. The agency has established a formal challenge process allowing other firms to submit capability statements demonstrating they can meet or exceed the requirements, but such submissions are not considered bids and will only be used to evaluate whether future competitions are warranted. No formal contract clauses, representations, certifications, or accounting codes are included in the documentation, and the Contracting Officer’s Representative, COTR, or PCO roles are not formally designated. Payment, invoicing, and delivery terms are informal, with no WAWF or IPP requirements, and FOB terms are not defined, though shipping and handling costs are itemized. Support is annual and tied to the number of software licenses, not evidence volume, and includes a free read-only viewer for authorized users. The vendor, Porter Lee Corporation, must provide all integrated components without additional per-module fees, and all materials must be delivered to meet the June 15, 2026, response deadline, after which a sole-source award is anticipated.

General Info

Ontario County to sole source BEAST Barcoded Evidence Software for DA office, non-competitive purchase.

Agency

New York → District Attorney

NAICS

519290 - Web Search Portals and All Other Information Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

Proposed Sole Source Award for BEAST Barcoded Evidence Software

sole-source-award

High

BEAST Quote for Ontario County District Attorney's Office - 16975

quote

Low

Sole Source Letter for Crime Fighter B.E.A.S.T. and DataBank LIMS and EMS

justification-and-authorization

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJun 1

Solicitation

AwardedOct 28

Contract was awarded

Submission Closed

06/15/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyNew York → District Attorney

Contacts2 people available

OfficeCanandaigua, NY, 14424, USA

Organization / AgencyNew York → District Attorney

Office AddressCanandaigua, NY, 14424, USA

Contacts

Suzanne CirencioneConfidential Secretary

contact@example.gov

+1 (555) 000-0000

Jenifer LangerPurchasing Director

contact@example.gov

+1 (555) 000-0000

Full Description

THIS IS NOT A COMPETITIVE BID The County of Ontario intends to recommend the issuance of a Sole Source award to What is the name of the Sole Source Vendor? for What is the product or service being purchased? Any purchase order resulting from this proposed sole source will be made in accordance with the laws governing the purchasing processes of the County of Ontario. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Responses will not be considered as proposals, bids, or quotes. The Purchasing Department has received a request to make the following sole-source procurement: Requesting Department/Office: Which department is requesting this Sole Source? Product and/or services to be purchased: What is the product or service being purchased? Anticipated Cost: What is the anticipated cost of this purchase? Sole Source Justification: What is the sole source justification?