Pros on the Mall August Event - AMENDED SOLICITATION

The contract solicitation N3904026Q1016, issued by the Portsmouth Naval Shipyard under the Department of Defense, seeks catering services for a single-day event on August 26, 2026, at Kittery, Maine. Offerors are required to provide 6,200 pre-packaged meals including Italian, veggie, and gluten-free subs; snack bags; beverages; cookies; and condiments, all adhering to strict food safety standards outlined in the FDA Food Code and Maine Food Code 2013. Packaging must comply with NAVSEA D-247-H002 specifications, with sandwiches requiring wax paper wrapping and sealed ends to prevent sogginess. Temperature control is mandatory from 8:00 AM to 9:00 PM on-site, with refrigerated trucks arriving three hours before the 11:00 AM service start. The event is structured as a Total Small Business Set-Aside under NAICS 311991, with a 700-employee size standard, requiring offerors to certify their small business status and be registered in SAM.gov with a valid UEI and CAGE code. All personnel must be U.S. citizens, undergo background checks, and be approved for unescorted access to the secure naval facility; vehicles are subject to inspection, and access badges must be returned post-event. The solicitation follows a Lowest Price Technically Acceptable (LPTA) evaluation model, where technical acceptability is a pass/fail criterion based on adherence to schedule and compliance with all packaging, labeling, and delivery requirements, and price is considered only for technically acceptable offers. The contract type is likely Firm-Fixed-Price, with F.O.B. Destination terms placing all transportation costs and risks on the contractor until delivery is complete at Portsmouth Naval Shipyard. Electronic invoicing must be processed through WAWF, and offers must be submitted by 12:30 PM EDT on July 10, 2026, via email to the designated point of contact. The solicitation incorporates numerous FAR and DFARS clauses addressing compliance with whistleblower rights, cybersecurity safeguarding, trafficking prohibitions, payment procedures, contract disputes, and representation certifications, including DFARS alternates for safeguarding covered defense information. The Government holds the unilateral right to cancel the event with 14 days’ notice without penalty. All submissions must include completed representations and certifications, and any offeror failing